REPORT TO THE CITY COUNCIL
June 2, 2016
FROM: JENNIFER CLARK AICP, Director
Development and Resource Management
THROUGH: MIKE SANCHEZ AICP, Assistant Director
Development and Resource Management
BY: BONIQUE EMERSON AICP, Planning Manager
Development Services Division, Development and Resource Management
SUBJECT
Title
Authorize the City Manager or designee to sign the Consulting Services Agreement with Accela, Inc. effective June 27, 2016 to June 30, 2020 for licensing, implementation and maintenance of a new land management system.
Body
RECOMMENDATION
Staff recommends that the City Council authorize the City Manager or designee to sign the Consulting Services Agreement between the City of Fresno and Accela effective June 27, 2016 to June 30, 2020 to provide $3,612,478 in funding from the General Fund for licensing, implementation and maintenance of a new land management system.
EXECUTIVE SUMMARY
In 2013, the Mayor launched a major initiative called "Business Friendly Fresno (BFF)" to promote business growth and private investment in Fresno by conducting a thorough examination of existing interdepartmental development processes with the aim of improving customer outcomes. Improved technology was identified as a key element needed to fully streamline the development process. Thus, the process for procuring a new land management system (LMS) began in May 2015 with a Request for Proposals (RFP) released in September 2015. Vendors were shortlisted in November 2015, and in January 2016 each of these vendors provided a proof a capabilities demonstration. After follow-up demonstrations by the two top-scoring vendors, Accela's Civic Platform LMS was selected as the finalist by the in-house evaluation committee.
The total value of the proposed Accela agreement is approximately $3.6 million for a term of four years. The costs identified within the agreement include software licensing and maintenance fees as well as implementation costs. Software l...
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