REPORT TO THE CITY COUNCIL
September 15, 2016
FROM: Michael Lima, Controller
Finance Department
BY: S. Kim Jackson, Administrative Manager
Finance Department
SUBJECT
Title
Award SB 90 Cost Reimbursement Claim Services Contract to Cost Recovery Systems, Inc.
Body
RECOMMENDATION
Staff recommends that the City Council approve and award a consulting contract for SB 90 reimbursement claim services to Cost Recovery Systems, Inc. The agreement will consist of an initial four-year term, with three one-year extension options. The agency will provide filing and monitoring services related to State-mandated cost reimbursement claims for various City of Fresno departments.
EXECUTIVE SUMMARY
Staff recommends the awarding of a contract to Cost Recovery Systems, who provided the most responsive and responsible response to the Request for Proposals (RFP) for SB 90 Cost Reimbursement Claim Services. The selected consultant demonstrated comprehensive compliance with the requirements set forth in the RFP. The selection of this consultant will enable various City departments to take advantage of submitting reimbursement claim requests for programs mandated by the State of California, which will assist in funding those required programs in future years.
BACKGROUND
With the expiration of the previous contract for SB 90 cost reimbursement claim services, City staff issued a new RFP to solicit proposals to provide these services over the next few years. The RFP requested proposals from qualified consultants, who would provide cost reimbursement services on a contractual basis in order to obtain the maximum reimbursement allowed for verified costs incurred by the City in carrying out state-mandated programs. Reputation, efficiency, knowledge in all facets of the state-mandated reimbursements process, experience in working with municipal governments of a similar size, and a demonstrated high rate of successful reimbursements were desired attributes. In addition, the...
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