REPORT TO THE CITY COUNCIL
December 15, 2016
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
BY: ROBERT N. ANDERSEN, PE, Assistant Director
Public Works Department, Capital Management Division
RANDY BELL, PE, Capital Projects Manager
Public Works Department, Capital Management Division
JIM POLSGROVE, Supervising Engineering Technician
Public Works Department, Capital Management Division
SUBJECT
Title
Reject all bids for Landscape and Irrigation Rehabilitation along the east side of Sommerville Drive between Shepherd Avenue and Matus Avenue - Bid File No 3492 (Council District 6)
Body
RECOMMENDATION
Staff recommends Council reject all bids for Landscape and Irrigation Rehabilitation along the east side of Sommerville Drive between Shepherd Avenue and Matus Avenue.
EXECUTIVE SUMMARY
The Public Works Department seeks to implement the Landscape and Irrigation Rehabilitation along the east side of Sommerville Drive between Shepherd Avenue and Matus Avenue project. Funding for this project is provided by Community Facilities District No. 2 funds. The scope of work includes the removal and replacement of the landscape and irrigation improvements within the project limits. The lowest responsive and responsible construction bid of $217,800 exceeds the available funding by 41%. The additional funds required to execute a construction contract with the low bidder are in excess of what can be provided by the funding source and staff therefore recommends rejecting all bids and re-evaluating the project scope of work in preparation for rebidding the project.
BACKGROUND
Public Works Department staff prepared construction contract documents for the Landscape and Irrigation Rehabilitation along the east side of Sommerville Drive between Shepherd Avenue and Matus Avenue. The project is funded by Community Facilities District No. 2 funds. The project includes removal of existing landscaping and irrigation, amending the existing soil...
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