REPORT TO THE CITY COUNCIL
April 27, 2017
FROM: BRIAN R. MARSHALL, Director
Department of Transportation
BY: JIM SCHAAD, Assistant Director
Department of Transportation
TIM OLDAY, Fleet Manager, Public Safety
Department of Transportation
SUBJECT
Title
Award a purchase contract in the amount of $167,255.13 to Stommel Inc. dba Lehr Auto Electric for the purchase of hardware packages for the police patrol sedans (City-wide) (Bid File 3536)
Body
RECOMMENDATION
Staff recommends Council award a purchase contract in the amount of $167,255.13 for the purchase of nineteen (19) sets of hardware packages to up-fit nineteen (19) police patrol sedans.
EXECUTIVE SUMMARY
Council recently approved the purchase of 19 police patrol sedans for the Police Department Student and Neighborhood Resource Officers (SNROs) and the Adult Compliance Team (ACT). The nineteen (19) units require additional hardware to make each police patrol sedan operational for the SNROs and the ACT. Fleet Management completed a competitive bid for nineteen (19) packages of the necessary hardware. The hardware package includes push bumpers, gun locks, computers, prisoner transport seats and cages, and other safety equipment. The packages will be delivered to the City of Fresno and upon delivery will be installed into the police patrol sedans.
BACKGROUND
The Police Department requires nineteen (19) hardware packages to up-fit the recently purchased police patrol sedans. The hardware package is necessary to complete the police patrol sedans for the SNROs and the ACT. The hardware package consists of prisoner partitions, push bumpers, computers for GPS/Data/Reports, and all other equipment necessary to carryout law enforcement duties.
A competitive bid was prepared and advertised to perspective bidders on March 3, 2017, and 21 perspective bidders opened and reviewed the bid file. Four responses were received in a public opening on March 14, 2017. The proposal from the apparent lowest bidder, Stommel Inc. dba Lehr Auto Electric, was deemed responsive and responsible.
Council may award a purchase contract to Stommel Inc. dba Lehr Auto Electric located in Sacramento, California, for the amount of $167,255.13 or Council may reject the proposal. If the proposal is rejected, the project will be re-bid resulting in a delay of approximately sixty (60) days.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act Guidelines Section 15378, the award of this contract does not qualify as a “project”; therefore, it is exempt from the California Environmental Quality Act requirements.
LOCAL PREFERENCE
Stommel Inc. dba Lehr Auto Electric is not a local business. Local preference would have been applicable if there had been a local bidder within the percentage range.
FISCAL IMPACT
The City of Fresno has completed a Master Equipment Lease Purchase Agreement (MELPA) that will be used to finance these hardware packages for the police patrol sedan. The MELPA allows the City to expedite financing of certain equipment that is approved for purchase and financing where competitive procurement, budgeting, and appropriation requirements are completed. The appropriations for FY17 lease payments on this equipment have been approved in the FY17 budget.
Attachment:
Bid Evaluation