REPORT TO THE CITY COUNCIL
May 25, 2017
FROM: THOMAS C. ESQUEDA, Director
Department of Public Utilities
SUBJECT
Title
Approve a First Amendment to the Professional Consultant Agreement with California C.A.D. Solutions, Inc. for an extension of the Agreement term through November 30, 2017
Body
RECOMMENDATION
Staff recommends that Council approve the First Amendment (Amendment) to the Professional Consultant Agreement (Agreement) with California C.A.D. Solutions, Inc. to extend the Agreement term through November 30, 2017.
EXECUTIVE SUMMARY
On October 13, 2016, the City Council approved an agreement with California C.A.D. Solutions, Inc. for professional Geographical Information System (GIS) services, in the amount not to exceed $139,500. Under this agreement, California C.A.D. Solutions, Inc. has provided services to convert Department of Public Utilities (DPU) GIS data. Due to unexpected technical challenges, the start of some of the work items has been delayed. Those challenges have now been resolved and work has resumed. This Amendment changes the contract ending date to November 30, 2017 to allow sufficient time to complete the contract work. This Amendment proposes no change to work items. This Amendment proposes no change to the contract amount.
BACKGROUND
In March 2016, DPU started a similar process to hire a consultant for this work. There were twenty eight (28) prospective bidders resulting in one consulting firm submitting a SOQ, which was California CAD Solutions in Modesto California. The first effort was scoped smaller, advertised for a shorter time, reevaluated and then stopped. The smaller scope was initially focused on the data and did not include the critical updates to the maintenance routines and processes.
For this current project, a notice inviting Statement of Qualifications (SOQs) was published on PlanetBids on June 28, 2016 and to The Business Journal on July 1, 2016. Thirty two (32) vendors became prospective bidders....
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