REPORT TO THE CITY COUNCIL
August 24, 2017
FROM: SCOTT L. MOZIER, P.E., Assistant City Manager/Interim Public Works Director
Public Works Department
BY: ANDREW J. BENELLI, P.E., City Engineer/Assistant Director
Public Works Department
BY: BRIAN E. RUSSELL, Public Works Manager
Public Works Department, Street Maintenance Division
SUBJECT
Title
Award a requirements contract to Clay Miranda Trucking of Fresno, California in the amount of $170,045.00 for the purchase of Trucking Services. Bid File No. 9374 (City Wide)
Body
RECOMMENDATION
Staff recommends that the City Council award a requirements contract in the amount of $170,045.00 for one year with the option for four one-year extensions to Clay Miranda Trucking of Fresno, California, as the lowest responsive and responsible bidder for the purchase of Trucking Services and to authorize the Public Works Director or designee to sign the contract on the City's behalf.
EXECUTIVE SUMMARY
The Street Maintenance Division of Public Works uses a requirements contract to purchase Trucking Services to transport asphalt and other materials to support the Street Maintenance paving and maintenance operations. These materials are then utilized by City crews on various projects throughout Fresno. This service does not replace work that the City crews perform, rather it allows for additional truck transportation resources on an as-needed basis.
BACKGROUND
The Street Maintenance Division has crews dedicated to paving overlays, which occur during the warmer season. The City crews use City equipment to conduct these operations; as such the City has several dump trucks that are operated by City employees. On large maintenance projects additional trucks are needed to transport materials to keep the City crews supplied. In many cases an additional 10-15 trucks may be needed on an as-needed basis.
Private trucking vendors have been used by the City for over 20 years. Most recently this has been accomplished b...
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