REPORT TO THE CITY COUNCIL
November 9, 2017
FROM: THOMAS C. ESQUEDA, Director
Department of Public Utilities
THROUGH: BRIAN S. SPINDOR, PE, Assistant Director
Department of Public Utilities, Water/Wastewater Divisions
BY: JOHN TURNIPSEED, Project Manager
Department of Public Utilities - Water Division
SUBJECT
Title
Actions related to purchasing software from Infor, Inc.:
1. RESOLUTION - Approving an Exception to Formal Bidding Procedures to Award a Sole Source Agreement to Infor, Inc.
2. Award a purchase agreement in the amount of $155,272.45 to Infor, Inc., for Enterprise Asset Management software at the Regional Wastewater Reclamation Facility. (Citywide)
Body
RECOMMENDATION
Staff recommends that Council affirm the City Manager's recommendation to dispense with the formal procurement procedures to award a sole source purchase agreement to Infor, Inc., and award a purchase agreement in the amount of $155,272.45 to Infor, Inc., for Enterprise Asset Management (EAM) software at the Regional Wastewater Reclamation Facility (RWRF).
EXECUTIVE SUMMARY
The Department of Public Utilities (Department), Wastewater Management Division (WMD) is currently utilizing Infor's EAM to manage the operation and maintenance of vertical assets at the RWRF. The Department is seeking to add additional software seat licensing to increase the number of users who can utilize the software. The increase in seat licenses will be extended to the Department of Public Utilities, Water Division to manage the operations and maintenance of vertical assets in the electrical and production sections, Surface Water Treatment Facility, and for inventory control in the Water Division's warehouse.
BACKGROUND
The Wastewater Management Division (WMD) had been using the Computerized Maintenance Management System (CMMS), Datastream MP2, for the operation and maintenance of assets since 1989. On January 5, 2006, Infor signed an agreement to acquire Datastream. Infor subsequent...
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