REPORT TO THE CITY COUNCIL
April 5, 2018
FROM: THOMAS C. ESQUEDA, Director
Department of Public Utilities
THROUGH: MICHAEL CARBAJAL, Planning Manager
Department of Public Utilities - Utilities Planning & Engineering
BY: SARAH AGUILA, Senior Engineering Technician
Department of Public Utilities - Utilities Planning & Engineering
SUBJECT
Title
Actions pertaining to re-bid of Access Structure Rehabilitation on Dakota Avenue, West Avenue, and Fruit Avenue (Bid File 3591) (Council Districts 1 and 3)
1. Adopt a finding of Categorical Exemption, pursuant to Sections 15301(d) (Existing facilities) and 15302(c) (Replacement or reconstruction) of the California Environmental Quality Act Guidelines
2. Award a construction contract in the amount of $181,397 to SoCal Pacific Construction Corporation, of Murrieta, California
Body
RECOMMENDATIONS
Staff recommends that City Council adopt a finding of Categorical Exemption, pursuant to Sections 15301(d) (Existing facilities) and 15302(c) (Replacement or reconstruction) of the California Environmental Quality Act (CEQA) Guidelines; award a construction contract in the amount of $181,397 to SoCal Pacific Construction Corporation of Murrieta, California for Access Structure Rehabilitation on Dakota Avenue, West Avenue, and Fruit Avenue; and authorize the Director of Public Utilities, or designee, to sign the contract on the City’s behalf.
EXECUTIVE SUMMARY
Rehabilitation of the City’s access structures are essential to maintain a functioning infrastructure. The Department of Public Utilities, Wastewater Management Division is seeking to award a construction contract to rehabilitate eight access structures.
BACKGROUND
The Collection System Maintenance workgroup is responsible for maintaining the City’s sewer infrastructure consisting of over 23,600 access structures. The purpose of these structures is to allow access during inspection and cleaning of the sanitary sewers. Rehabilitation of these access structures will assist in extending the life of the existing system and eliminate structural deficiencies and corrosion caused by hydrogen sulfide. The project consists of rehabilitating two access structures on Dakota Avenue, five access structures on West Avenue, and one access structure on Fruit Avenue.
Plans and specifications were prepared for the project. A Notice Inviting Bids was published on January 24, 2018, and posted on the City’s website. The specifications were distributed to eight prospective bidders, and faxed to ten Builder Exchanges. The bids will expire on April 25, 2018, sixty-four days after the February 20, 2018, bid opening. Three electronic bid proposals were received and publicly opened on February 20, 2018. The bid proposal prices were $181,397, $184,367 and $186,650.
SoCal Pacific Construction Corporation was the lowest responsive bidder with a submitted bid of $181,397. Staff determination was posted on the City’s website. Staff recommends that the City Council award a construction contract in the amount of $181,397 to SoCal Pacific Construction Corporation as the lowest responsive and responsible bidder. Their bid price is 4.53% below the Construction Allocation of $190,000.
ENVIRONMENTAL FINDINGS
Staff has performed a preliminary environmental assessment for Access Structure Rehabilitation on West Avenue and has determined that it falls within Class 1 and 2 Categorical Exemption set forth in CEQA Guidelines, Sections 15301(d) (Existing facilities) and 15302(c) (Replacement or reconstruction) because this contract involves restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment. Furthermore, none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project.
LOCAL PREFERENCE
Local preference was not implemented because none of the bidders were local businesses.
FISCAL IMPACT
Funds in the amount of $225,000 were budgeted in Fiscal Year 2018 Sewer Enterprise Fund No 40501. This construction contract has no impact on the General Fund and is located in Council Districts 1 and 3.
Attachments:
Bid Evaluation & Fiscal Impact Statement (Attachment 1)
Sample Contract (Attachment 2)
Vicinity Map (Attachment 3)