REPORT TO THE CITY COUNCIL
April 19, 2018
FROM: BRYON HORN, Chief Information Officer
Information Services Department
BY: FRANK D. VAWTER, Computer Services Division Manager
Information Services Department
SUBJECT
Title
Approve a three-year Enterprise Agreement with SoftwareOne to provide Microsoft licensing for the City in the amount of $2,353,223.81 in accordance with purchasing procedures from cooperative purchase agreements as set forth in Administrative Order 3-1.
Body
RECOMMENDATION
Staff recommends Council authorize the Chief Information Officer to enter into a three-year Enterprise Agreement with SoftwareOne to provide Microsoft licensing for the City in the amount of $2,353,223.81 in accordance with purchasing procedures from cooperative purchase agreements as set forth in Administrative Order 3-1.
EXECUTIVE SUMMARY
The Information Services Department (ISD) has maintained an Enterprise Agreement to cover the support and licensing of Microsoft software products. Microsoft licenses its product in multi-year terms and by entering into this agreement, the City is essentially renewing the licenses and support that are being used currently as well as allowing the addition of cloud based applications in upcoming years of the agreement. The term of this agreement is three years with differing amounts each year in order to accommodate the transition to cloud based services. The total amount of the three-year contract is $2,353,223.81; first year (FY 2018) totaling $620,555.47, second year (FY 2019) totaling $799,539.17 with the third year (FY 2020) totaling $933,129.17. The licensing shall be priced and purchased using a cooperative purchase agreement as set forth in Administrative Order 3-1. ISD will be using the County of Riverside Agreement to complete this purchase. In addition, ISD procured multiple bids from those vendors who are authorized to provide licensing from the Riverside Agreement and chose the lowest bidder.
In addition to Micros...
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