REPORT TO THE CITY COUNCIL
April 19, 2018
FROM: KERRI L. DONIS, Fire Chief
Fresno Fire Department
SUBJECT
Title
Approve a contract with Draeger, Inc., for the purchase of 20 Draeger UFC 9000 NFPA Thermal Imaging Cameras and accessories
Body
RECOMMENDATIONS
Staff recommends that Council approve a contract with Draeger, Inc., in the amount of $193,048.50 for the purchase of Drager UFC 9000 NFPA Thermal Imaging Cameras and accessories.
EXECUTIVE SUMMARY
The Fire Department was awarded a grant from the U.S. Department of Homeland Security Assistance to Firefighters Grant Program. Acceptance of the Grant was approved by Council on August 24, 2017. One of the items the grant provided was 90 percent funding for the Purchase of 20 Thermal Imaging Cameras. A formal bid was conducted and Draeger, Inc., provided the lowest responsive and responsible bid. Staff recommends Council approve a purchase contract with Draeger, Inc.
BACKGROUND
On August 24, 2017, Council authorized the acceptance of a grant from the U.S. Department of Homeland Security (DHS) Assistance to Firefighters Grant Program to the Fire Department in the amount of $325,700 to provide new machinery and equipment. This grant had two components: 1) 20 Mobile Data Terminals, which have already been awarded in the amount of $113,240; and 2) 20 Thermal Imaging Cameras. At that time, Council also approved the 21st amendment to the Annual Appropriation Resolution (AAR) which appropriated the grant and the City’s 10 percent match of 32,600.
A formal bid was completed for the purchase of the 20 Thermal Imaging Cameras. The Fire Department opted for the specified model, the Drager UFC 9000 NFPA Thermal Imaging Camera as the model is already in use on apparatus, and firefighters are already trained for their use. Thermal Imaging Cameras are used under stressful situations and are often operated by touch or feel. Being trained on one camera and being familiar with a camera’s functions and operations with no hesitation is crucial during emergency situations and ultimately firefighter and victim safety.
The advertising date of the formal bid was January 31, 2018. There were four bids received and opened on February 20, 2018. One bid was determined “non-responsive” due to wrong product and Draeger, Inc. provided the lowest bid in the amount of $193,100.
ENVIRONMENTAL FINDINGS
This item is not a project as defined by the California Environmental Quality Act.
LOCAL PREFERENCE
Local preference was not implemented based upon conditions of the federal funding for the project.
FISCAL IMPACT
The net impact to the General Fund for the purchase of the Draeger UFC 9000 Thermal Imaging Cameras is the City of Fresno’s 10% match of $19,304. As outlined to Council in the August 24th, report, the match will be covered by existing appropriations. Since the actual costs of the equipment were less than estimated, the Department is currently working with the DHS to obtain approval to purchase additional terminals and/or cameras with the remaining funds.
Attachments:
By Pass Memo
Bid File No. 9438