REPORT TO THE CITY COUNCIL
May 17, 2018
FROM: BRIAN S. SPINDOR, PE, Assistant Director
Department of Public Utilities, Wastewater Division
BY: JOHN TURNIPSEED, Project Manager
Department of Public Utilities, Water Division
SUBJECT
Title
Actions related to purchasing software from Infor, Inc.:
1. RESOLUTION - Approving an Exception to Formal Bidding Procedures to Award a Sole Source Agreement to Infor, Inc.; (Requires 5 affirmative votes);
2. Award a purchase agreement in the amount of $164,700 to Infor, Inc., for Enterprise Asset Management software at the Department of Public Utilities Water and Wastewater Divisions. (Citywide)
Body
RECOMMENDATION
Staff recommends that Council affirm the City Manager's recommendation to dispense with the formal procurement procedures to award a sole source purchase agreement to Infor, Inc., and award a purchase agreement in the amount of $164,700 to Infor, Inc., for Enterprise Asset Management (EAM) software at the Department of Public Utilities Water and Wastewater Divisions.
EXECUTIVE SUMMARY
The Department of Public Utilities (DPU) currently uses two separate Computerized Maintenance Management System (CMMS) solutions, Infor EAM and Infor Hansen, to manage the operation and maintenance of vertical and linear assets.
On November 9, 2017, Council approved the sole source purchase of additional EAM licenses and signing of a new Software License and Support Agreement within DPU. The increase in seat licenses was extended to the DPU, Water Division to manage the operations and maintenance of vertical assets in the electrical and production sections, Surface Water Treatment Facility, and for inventory control in the Water Division's warehouse. DPU is seeking to add additional software seat licensing to manage linear assets in the Water and Wastewater Division.
BACKGROUND
In Fiscal Year 2017, DPU began developing a comprehensive Asset Management Program (AMP). The first phase of the AMP was to fund a ...
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