REPORT TO THE CITY COUNCIL
May 24, 2018
FROM: PARVIN J. NELOMS, JR., Director
Parks, After School, Recreation and Community Services Department
BY: TONY HERNANDEZ, Parks Manager
Parks, After School, Recreation and Community Services Department
SUBJECT
Title
Actions pertaining to the approval of a Cooperative Purchasing Agreement between the City of Fresno and NSP3 Playground Equipment through the California Multiple Award Schedule for the installation of playground equipment at various park sites.
Body
RECOMMENDATION
Staff recommends Council approve the attached Cooperative Purchasing Agreement between the City of Fresno and NSP3 Playground Equipment in conjunction with the CMAS Government Purchasing Alliance and authorize use of the Cooperative Purchasing Agreement to purchase and install playground equipment at various park sites.
EXECUTIVE SUMMARY
In an effort to increase efficiency and productivity, and to decrease on-going maintenance costs of playground equipment, PARCS will be implementing standardization of playground equipment throughout the City of Fresno’s park system.
Staff is seeking authorization to use the CMAS purchasing cooperative program, provided through the State of California Department of General Services for the purpose of reducing expenses relating to procurement of park equipment and furniture. Participating in the CMAS program provides cost-savings to the City of Fresno, both with reducing city staff time and associated costs with preparing, soliciting, and awarding stand-alone RFPs, and through the State of California’s bid process, we are assured competitive pricing.
As part of the PARCS Fiscal Year 2018 budget, funding was allocated to purchase and install new playground equipment at Fink White and Orchid Parks. The attached Cooperative Purchasing Agreement allows the City of Fresno to “bridge” the CMAS Government Purchasing Alliance Contract with the City of Fresno thus allowing the City of Fresno to purchase playground equipment at a reduced price.
BACKGROUND
The State of California Department of General Services provides nine (9) purchasing programs through Leveraged Procurement Agreements (LPAs) which allow departments to buy directly from suppliers through existing contracts and agreements. LPAs are available to California's state, county, city, special district, education, and other government entities. One of the programs the City of Fresno currently participates in is the CAL-Card program; the CAL-Card (Visa purchase card, US Bank) Program is available to government/tax-funded agencies for acquiring goods and services. The other predominate program in which the City has participated in the past, is the California Multiple Award Schedule.
To streamline the procurement process for state and local government agencies, CMAS offers more than 270 goods and services contracts, representing a wide variety of commodities, non-IT services and information technology products and services at prices, which have been assessed to be fair, reasonable and competitive. CMAS allows innovative purchasing methods that save taxpayers' dollars, integrating quality solutions to meet customers' needs. Suppliers may apply for a CMAS at any time and no bids are required.
PARCS appropriated $320,000 in the FY 2018 budget to replace playground equipment at two Neighborhood parks. Both structures are over 20 years old. The project will include the demolition of existing structures, purchase and installation of new playground structures, and installation of softfall surfacing.
NSP3 is part of the CMAS Government Purchasing Alliance contract. For 17 years, NSP3 has been designing and installing recreational spaces throughout California. NSP3 is widely known as one of the leading full-service suppliers of playgrounds and amenities in the recreation industry. NSP3 supplies quality playgrounds, shades, surfacing and site amenities made by innovative manufacturers such as PlayCraft Systems, Dynamo Playgrounds, IDSculpture, ICON Shelters and Custom Shade Canopies.
The contract provides competitively bid fixed unit pricing for construction tasks from local contractors, which provides the ability for them to offer prompt response for maintenance and construction services to the City of Fresno at competitive pricing.
Staff is recommending that Council approve the attached Cooperative Purchasing agreement to “Bridge” the CMAS Agreement to the City of Fresno to assure the City of Fresno receives competitive pricing.
ENVIRONMENTAL FINDINGS
Staff has performed a preliminary environmental assessment of this project and has determined this project is exempt under section 15303 of the CEQA Guidelines because project involves new construction or conversion of small structures. None of the exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project
LOCAL PREFERENCE
Local preference was not implemented because this item is part of an existing competitively bid contract through the State of California Department of General Services.
FISCAL IMPACT
By using the Cooperative Purchasing agreement, it will assure that the City of Fresno receives competitive pricing for playground equipment identified not only in this year’s budget but also for future playground equipment replacements.
The FY 2018 Adopted budget appropriated $320,000 in Community Development Block Grant and Parks Special Project funds for the purchase of playground equipment for Fink White and Orchid Park.
Attachment:
Cooperative Purchasing Agreement