REPORT TO THE CITY COUNCIL
June 21, 2018
FROM: BRYON HORN, Chief Information Officer
Information Services Department
SUBJECT
Title
Approve the Fourth Amendment to the Consultant Services Agreement with ECS Imaging, Inc., to expand Laserfiche consulting and implementation services for the Finance Department in an amount not to exceed $13,500, and extend the contract to March 31, 2019.
Body
RECOMMENDATION
Staff recommends Council approve the Fourth Amendment (Amendment) to the February 29, 2016, ECS Imaging, Inc., Consultant Services Agreement with the City of Fresno (City) in an amount not to exceed $13,500 to automate current accounts payable document management processes, import archived documents and improve workflow for Finance, as described in the attached Statement of Work (Attachment A), and to extend the termination date from June 30, 2018 to March 31, 2019.
EXECUTIVE SUMMARY
The City and ECS Imaging, Inc., completed the Laserfiche implementation in the City Clerk's Office and selected Divisions within the Public Works Department pursuant to the original Scope of Services. Both departments are pleased with the outcome and recognize the mutual benefit of expanding the records management and document imaging. To continue Laserfiche implementation for Finance accounts payable paperless processing, approval is requested for the new Statement of Work in an amount not to exceed $13,500. This project will provide automation for departments to submit payment requests and corresponding documentation to Finance electronically for review and approval. It will provide the ability to search by keyword for supporting documentation and enhance the ability to audit accounts payable processing.
BACKGROUND
On February 29, 2016, the City entered into a Consultant Services Agreement (Agreement) with ECS Imaging, Inc., for Laserfiche implementation and consulting services which included document management automation for the City Clerk's Office as well as...
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