Fresno Logo
Share to Facebook Share to Twitter Bookmark and Share
File #: ID18-1146    Version: 1 Name:
Type: Action Item Status: Passed
File created: 9/24/2018 In control: City Council
On agenda: 10/11/2018 Final action: 10/11/2018
Title: Reject the proposal for Water Fountain Maintenance Services, Proposal No. 9434 (Council District 3)
Sponsors: Public Works Department
Attachments: 1. 18-1146 Listing of Proposers.pdf, 2. 18-1146 Vicinity Map.pdf

REPORT TO THE CITY COUNCIL

 

 

October 11, 2018

 

 

FROM:                     SCOTT L. MOZIER, PE, Director

Public Works Department

 

BY:                                          Randall W. Morrison, PE, Assistant Director

                                          Public Works Department, Engineering Division

 

M. SCOTT TYLER, PE, Public Works Manager

                                          Public Works Department, Project Management Section

 

                                                                                    

SUBJECT

Title

Reject the proposal for Water Fountain Maintenance Services, Proposal No. 9434 (Council District 3)

 

Body

RECOMMENDATION

 

Staff recommends that the City Council reject a proposal submitted by California Waters Development, Inc., of Yorba Linda, California, in the amount of $688,544 for Water Fountain Maintenance Services.

 

EXECUTIVE SUMMARY

 

Staff distributed a request for proposals for water fountain maintenance services to provide ongoing fountain maintenance and repairs on the sixteen fountains located on the newly reconstructed Fulton Street and the fountain located at City Hall.  The City of Fresno received just one (1) proposal from California Waters Development, Inc., in the amount of $688,544 for services over a two-year period.  Staff does not believe the City of Fresno received a competitive cost proposal for the project and is therefore recommending rejection of the proposal from California Waters Development, Inc.

 

BACKGROUND

 

The City of Fresno invested nearly $4 million to reconstruct the fountains as part of the Fulton Street project. It is now critical to implement a maintenance program to insure the care of the City’s investment and provide a Main Street that will spur the revitalization effort.  The City of Fresno was seeking maintenance services from a professional vendor for the newly reconstructed fountains on Fulton Street, along with the City Hall fountain.  Staff prepared request for proposal documents with a scope that included specific maintenance tasks and frequencies for those tasks that included daily debris removal and regular filter changes. After reviewing the single submitted proposal, staff does not believe the City of Fresno received a competitive bid.  Due to the unique nature of the work and the uncompetitive bid process, staff has determined that providing these services with City forces is the best approach.

 

The Request for Proposals was published in the Business Journal on February 12, 2018, posted on the City’s website and faxed to ten (10) building exchanges. The proposal specifications were distributed to eight (8) prospective proposers.  One (1) sealed proposal was received and opened in a public bid opening on March 20, 2018. The sole cost proposal in the amount of $688,544 was submitted by California Waters Development Inc.  Staff recommends that the City Council reject the proposal submitted by California Waters Development, Inc., of Yorba Linda, California, in the amount of $688,544 for Water Fountain Maintenance Services.

 

ENVIRONMENTAL FINDINGS

 

This item is not a project as defined by the California environmental Quality Act.

 

LOCAL PREFERENCE

 

Local Preference is not applicable to rejection of proposals.

 

FISCAL IMPACT

 

Implementation of the staff recommendation will have no impact upon the City’s General Fund as staff is requesting Council reject the bid.  Funding for the Department to perform the maintenance operation with City forces is included in the City of Fresno fiscal year 2018/2019 budget.

 

Attachments:                     

Listing of Proposers

Vicinity Map