REPORT TO THE CITY COUNCIL
October 18, 2018
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
BY: ROBERT N. ANDERSEN, PE, Assistant Director
Public Works Department, Facilities Management Division
DEBBIE BERNARD, Project Manager
Public Works Department, Facilities Management Division
SUBJECT
Title
Reject all bids for the Police Department Southeast Substation project (Bid File No. 3599) (Council District 5)
Body
RECOMMENDATION
Staff recommends that Council reject all bids received Tuesday, August 28, 2018, for the Police Department Southeast (PDSE) Substation project (Project), and direct staff to re-bid the project.
EXECUTIVE SUMMARY
Staff recommends that Council reject all bids for the Project, bid file No. 3599. After review of both bids received it was determined to modify the project plans and specifications to allow the bids to come in within the Project’s available construction budget.
BACKGROUND
The City of Fresno Police Department is in need of a new Southeast Substation that is more centrally located to that area of Fresno. The current Southeast Substation is not centrally located and is not well equipped for the number of staff that utilize the station. The construction of this new Southeast Substation will allow quicker responses throughout Southeast Fresno while accommodating the staff necessary to do so.
On August 24, 2017, Council approved the First Amendment to Agreement with Scott Beck Architect to complete the design of the new PDSE Substation. On September 28, 2017, Council approved a Consultant Agreement with Blair, Church & Flynn Consulting Engineers to design the utilities and site-work for the new PDSE Substation. Plans and specifications were developed and a Notice Inviting Bids was published in the Business Journal on July 27, 2018, and posted on the City’s website and faxed to ten (10) building exchanges. The specifications were distributed to seven (7) prospective bidders. Two (2) sealed bid proposals were received and opened in a public bid opening on August 28, 2018. The two bids were $7,505,000 and $7,800,000 for the Total Base + Add Alternates - Deduct Alternates.
The apparent low bid was 25% above the Engineer’s Estimate for this scope of work. After review of the bids it was determined to modify the project plans and specifications to allow the bids to come in within the project’s available construction budget.
Staff recommends that Council reject all bids received August 28, 2018, for the Project and direct staff to revise the project plans and specifications and re-bid the project.
ENVIRONMENTAL FINDINGS
This item is not a project as defined by the California Environmental and Quality Act.
LOCAL PREFERENCE
Local preference was not implemented because staff is requesting to reject all bids.
FISCAL IMPACT
Implementation of the staff recommendation will have no impact upon the City’s General Fund as staff is requesting Council reject all bids.
Attachment:
Bid Evaluation