REPORT TO THE CITY COUNCIL
November 8, 2018
FROM: GREGORY A. BARFIELD, Interim Director
Public Works Department]
BY: BRIAN BARR, Assistant Director
Department of Transportation
KRISTOPHER GREY, Capital Development Specialist
Department of Transportation
SUBJECT
Title
Reject the bid for the Bus Stop Solar Lighting Requirements Contract - Bid File No. 9442
Body
RECOMMENDATION
Staff recommends Council reject the bid for the Bus Stop Solar Lighting Requirements Contract submitted by PV Guru, Inc., in the amount of $412,700 and direct staff to rebid the contract.
EXECUTIVE SUMMARY
FAX seeks to establish a requirements contract to provide solar powered lighting at bus stops to increase the safety and security of the customers. This is a part of FAX's efforts to improve service to its customers. The only bid submitted for the requirements contract was from PV Guru, Inc. The bid was determined to be nonresponsive because of noncompliance with the Federal Transit Administration (FTA) Buy America requirements.
BACKGROUND
FAX seeks to increase security and safety at bus stops throughout the City and County of Fresno by adding a limited number of solar powered lights to stops that do not currently have lighting. This will help deter crime and promote safety at bus stops in the evening and early morning hours. The addition of solar powered lighting will also reduce the number of driver pass-byes that occur from riders not being easily visible to bus drivers.
FAX conducted post-bid outreach to understand the reason for the low number of bid responses. It was discovered that several potential lighting vendors had difficulty finding local area installers for their products. Furthermore, another potential bidder intended to submit a bid, but an internal miscommunication at the firm prevented them from submitting. Based upon this outreach FAX will rebid the project as a materials only requirements contract. FAX believes that this will also invite grea...
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