REPORT TO THE CITY COUNCIL
January 17, 2019
FROM: GREGORY A. BARFIELD, Interim Director
Department of Transportation
BY: BRIAN BARR, Assistant Director
Department of Transportation
TIM OLDAY, Fleet Manager
Department of Transportation/Public Safety Fleet Division
SUBJECT
Title
Approve the award of a purchase contract to Stommel Inc., dba Lehr Automotive, a California-based company, in the amount of $899,509.13 for the purchase of 66 sets of police vehicle hardware
Body
RECOMMENDATION
Staff recommends Council approve the award of a purchase contract to Stommel Inc., dba Lehr Automotive, a California-based company, for the purchase of 66 sets of police vehicle hardware in the amount of $899,509.13.
EXECUTIVE SUMMARY
In FY17 Council approved a three-year requirements contract to purchase police patrol SUVs for the Police Department. As approved in the FY19 City budget, the Department of Transportation, Public Safety Division is ordering 66 units. These units will replace 50 vehicles that have reached the end of their useful life and add 16 school resource officer (SRO) vehicles. The Public Safety Fleet Division seeks to use a cooperative purchase contract awarded by Placer County Sherriff to Stommel Inc., dba Lehr Automotive for this equipment.
BACKGROUND
The Public Safety Fleet Division needs 66 hardware packages to up-fit the police patrol SUVs for the Police Department. The hardware packages consist of a rear seat, prisoner partition, window barriers, communication consoles, emergency lighting, and all other equipment necessary to carryout law enforcement duties. Fifty sets of hardware will be used to complete replacement patrol vehicles. Sixteen sets of hardware will be used to complete vehicles for the SROs. This hardware is standard equipment for patrol vehicles.
In an effort to place the 16 new additional SRO police vehicles in service as soon as possible, the Public Safety Fleet Division is requesting approval of a cooperative purchase. The balance of the hardware is needed to maintain the annual replacement cycle of patrol units that have reached or surpassed their economic lifecycle.
The police vehicle hardware will be purchased on a piggyback contract from Placer County Sherriff to Lehr Automotive. The City of Fresno Purchasing Division has approved this contract.
ENVIRONMENTAL FINDING
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a “project,” as defined by CEQA.
LOCAL PREFERENCE
Local preference was not implemented because this is a purchase using another government entity’s agreement.
FISCAL IMPACT
The City of Fresno has completed a Master Equipment Lease Purchase Agreement (MELPA) that will be used to finance these hardware packages for the police patrol SUVs. The MELPA allows the City to expedite financing of certain equipment that is approved for purchase and financing where competitive procurement, budgeting, and appropriation requirements are completed. The appropriations for FY 2019 lease payments on this equipment have been approved in the FY 2019 budget. Future payments will be included in the appropriate fiscal year’s Police Department budget.
Attachments:
Placer County Contract Amendment
Lehr Sales Quote