REPORT TO THE CITY COUNCIL
January 31, 2019
FROM: LEE BRAND, Mayor
Office of the Mayor & City Manager
BY: H. SPEES, Director, Strategic Initiatives
Office of the Mayor & City Manager
SUBJECT
Title
Actions pertaining to the Homeless Emergency Aid Program (HEAP) Grant:
1. Allocating City of Fresno’s $3,105,519.90 in HEAP funds based on approving the HEAP Spending Plan and approving a procurement process
2. ***RESOLUTION - 27th amendment to the Annual Appropriation Resolution (AAR) appropriating $3,105,600 for homeless services through the Homeless Emergency Aid Program (HEAP) (Requires 5 affirmative votes) (Subject to Mayor’s veto)
Body
RECOMMENDATION
Recommend approval of the Mayor/Council Subcommittee’s HEAP Funding Plan and the 27th Amendment to the Annual Appropriation Resolution No. 2018-157 to Appropriate $3,105,600 for Homeless Services through the Homeless Emergency Aid Program (HEAP) awarded by the State of California Coordinating and Financing Council to the City of Fresno December 20, 2018; and authorize City Manager to develop Memorandum of Understanding with the County of Fresno for joint procurement. See attached HEAP Funding Plan (Exhibit A) and AAR (Exhibit B).
EXECUTIVE SUMMARY
During the summer of 2018, Mayor Lee Brand joined with other Big 11 City Mayors in California to lobby the State for funding to relieve the burden Fresno and other cities face in addressing homelessness.
The Mayors’ efforts were successful, resulting in $500 million in State assistance. Fresno’s pro-rata portion of these funds is $3,105,519, with an additional $9,501,363 going to the Fresno-Madera Continuum of Care (CoC). The State required a community planning process to determine how these funds would be invested in a coordinated way. The Mayor and Council Subcommittee have recommended specific investments that address homelessness in the City of Fresno while supporting the comprehensive, community-wide approach developed with key partners including the County of Fresno, the Fresno Housing Authority, the Fresno-Madera Continuum of Care, and over 70 other groups and individuals.
BACKGROUND
City Attorney has reviewed and approved the Attached AAR, Exhibit B (see attached).
Planning for these expenditures has been done, as required by the State, in coordination with similar funding in the amount of $9,501,363 through the Fresno Madera Continuum of Care.
ENVIRONMENTAL FINDINGS
Any CEQA findings or other regulatory requirements will be included with specific project agreements brought to your Council.
LOCAL PREFERENCE
N/A
FISCAL IMPACT
There is no increase in Net City Cost associated with the recommended action. There is no matching contribution requirement for these funds.
Funds will be available for homeless services in both the City of Fresno and, through the parallel CoC funding, in incorporated and unincorporated jurisdictions of Fresno and Madera Counties through June 30, 2021.
After receiving assurances that the City will retain authority in both the selection of vendors and the ongoing fiscal and program performance monitoring of all projects, the Mayor and Council Subcommittee recommend authorizing the City Manager to execute a Memorandum of Understanding (MOU) with the County of Fresno for both procurement and ongoing fiscal and program monitoring. Agreements resulting from the process will be brought to your Council for consideration, as appropriate.
The City will enter into contracts approved by Council with vendors offering services with these funds. In the event that a vendor is paid by funds from both the City and the CoC, there will be 2 separate contracts one of which Council will have to approve.
The reasons for the recommendation for joint procurement and monitoring are as follows:
1.) Joint procurement and monitoring will save money. A joint procurement process will reduce costs to the City. This results in more money going to projects addressing homelessness.
2.) While giving up no control and no authority to oversee and monitor programs, this agreement allows the City and County to jointly monitor projects served not only by the projects funded by the City’s HEAP funds but by the over $14 million joint investments of City HEAP, CoC HEAP and CESH funding.
Attachments:
Attachment A - Attachment A HEAP Spending Plan
Attachment B - Resolution No. 2018-157 Adopting the 27th Amendment to the Annual Appropriation Resolution