REPORT TO THE CITY COUNCIL
April 4, 2019
FROM: MICHAEL CARBAJAL, Director
Department of Public Utilities
THROUGH: DEJAN PAVIC, PE, Public Utilities Manager
Department of Public Utilities - Utilities Planning & Engineering
BY: ROBERT A. DIAZ, Supervising Engineering Technician
Department of Public Utilities - Utilities Planning & Engineering
SUBJECT
Title
Reject all proposals received for the City of Fresno's Permanent Asphalt Concrete Pavement Repairs - Bid File No. 9484 (Citywide)
Body
RECOMMENDATION
Staff recommends that City Council reject all proposals received for the City of Fresno's (City's) Permanent Asphalt Concrete Pavement Repairs (Project).
EXECUTIVE SUMMARY
The Department of Public Utilities, Water Division, seeks to reject all proposals received for the Project. There were three proposals received for the Project. Following a posting of staff's determination, an error was discovered. After review, it was discovered that the quantities listed in the Request for Proposals reflected amounts anticipated for half of the contract period. Thus, the contract price and quantities have been underestimated.
BACKGROUND
The Department of Public Utilities, Water Division, routinely cuts and removes existing street paving to gain access to the water system for repairs, maintenance, and capital improvements. These pavement cuts require a permanent pavement repair. Due to the ongoing nature of this work, the Water Division established a Requirements Contract in 2017 to obtain firm pricing, secured through competitive bidding, for a six-month Requirements Contract with provisions for five six-month extensions, which allowed the Water Division to order the repairs on an as-needed basis. That Requirements Contract expired on March 12, 2019. The Water Division has competitively rebid the contract to establish new pricing for one year with provisions for three one-year extensions.
On November 2, 2018, an advertisement was published inviti...
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