REPORT TO THE CITY COUNCIL
April 11, 2019
FROM: GREGORY A. BARFIELD, Director
Department of Transportation
BY: BRIAN BARR, Assistant Director
Department of Transportation
DUANE MYERS, Fleet Manager
Department of Transportation/Municipal Fleet Division
CLIFF TRAUGH, Senior Management Analyst
Department of Transportation/Municipal Fleet Division
SUBJECT
Title
Approve the award of a purchase contract to Swanson Fahrney Ford for the purchase of 41 Ford vehicles in the amount of $1,153,264 (Bid File 3639)
Body
RECOMMENDATION
Staff recommends Council approve the award of a purchase contract to Swanson Fahrney Ford for the purchase of 41 Ford vehicles in the amount of $1,153,264.
EXECUTIVE SUMMARY
The Department of Public Works (DPW), Department of Public Utilities (DPU), and Airports Department are requesting approval to purchase 41 Ford vehicles to replace and grow their respective fleets. These units will be utilized as service trucks, plumbing vans, and pickups for transport to jobsites. Of the 41 total vehicles, the DPW is requesting 15 trucks, DPU is requesting 23 vehicles, and Airports Department is requesting 3 vehicles. Of the requested units, 28 will serve as replacements and 13 will be used to meet the needs of growing staff and projects. The 41 Ford vehicles will be purchased through the approved competitive bidding procurement process and will be funded by the approved FY19 adopted budget.
BACKGROUND
In an effort to save both time and resources the Department of Transportation, Municipal Fleet Division has combined all its light equipment needs for the fiscal year into one procurement project. This strategy has yielded an agreement that is under budget with a savings of approximately $6,000 and has saved administrative resources through multiple departments. The DPW, DPU, and Airports Department will utilize this contract to purchase both replacement and additional vehicles to meet the needs of their operations.
DPW provides ser...
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