REPORT TO THE CITY COUNCIL
May 16, 2019
FROM: GREGORY A. BARFIELD, Director
Department of Transportation
BY: BRIAN BARR, Assistant Director
Department of Transportation
DUANE MYERS, Fleet Manager
Department of Transportation, Municipal Fleet Division
CLIFF TRAUGH, Senior Management Analyst
Department of Transportation, Municipal Fleet Division
SUBJECT
Title
Approve the award of a purchase contract to Haaker Equipment Company Inc., of La Verne, California, for the purchase of one Vactor Jetter truck in the amount of $315,236
Body
RECOMMENDATION
Staff recommends Council approve the award of a purchase contract to Haaker Equipment Company Inc., of La Verne, California, for the purchase of one Vactor Jetter truck in the amount of $315,236.
EXECUTIVE SUMMARY
The Department of Public Utilities, Wastewater Management Division seeks to purchase one Jetter truck to perform cleaning and maintenance on the wastewater collection system. The Jetter truck will be purchased as a replacement through a competitively solicited cooperative procurement process administered by Source Well, formally the National Joint Powers Alliance (NJPA).
BACKGROUND
The Department of Public Utilities, Wastewater Management Division is responsible for the day-to-day operations of the sanitary sewer (collection) system. This includes customer service responses, video inspection, preventative maintenance cleaning, chemical root application, and repair of the wastewater collection system. Currently, there is over 1,500 miles of sewer main that range in size from 6 to 84 inches in diameter along with 15 sewer lift stations that service the city.
Currently, the Wastewater Management Division operates a Vactor Jetter truck outfitted with a high pressure water jet nozzle designed to drill through and clear obstructions that clog wastewater collection pipes. This jetting system has been utilized by the Wastewater Collection maintenance team for more than 15 years and has proven to be the best solution available to keep the Wastewater Collection system flowing efficiently. The new Vactor Jetter truck will utilize the same proven system, mounted on a new truck compliant with the latest clean emissions standards.
The current Jetter truck is on a 10-year or 5,000 hour replacement schedule, which has been established by the Municipal Fleet Division as the optimum replacement time. Currently, the unit identified for replacement is 11 years old and has 10,523 operational hours.
The Jetter truck will be purchased through the cooperative procurement process administered by Source Well, formerly NJPA. Sourcewell utilizes a rigorous request for proposal (RFP), which includes development of solicitation document and proposal evaluation criteria, public advertisement, a five- to six-week response period and a pre-proposal conference. Upon closing of the response period, a committee evaluates proposals to determine the responsiveness against the pre-determined RFP evaluation criteria. Multi-year contracts are awarded based on the evaluation scores.
The purchase price for this unit is $315,236. This price includes the Source Well, cooperative purchasing discount applied to City purchases, as well as sales tax at 7.975 percent. The Purchasing Division has approved this contract and recommends Council to approve. The City Attorney has reviewed and approved to form.
ENVIRONMENTAL FINDING
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a “project” as defined by CEQA.
LOCAL PREFERENCE
Local preference was not implemented because the City is purchasing this item using another government entity's contract.
FISCAL IMPACT
No general funds will be used to purchase this item. The funding to cover the purchase cost of the Jetter truck has been included in the FY19 adopted budget under the operations of the Department of Public Utilities, Wastewater Management Division. The source of funding for this project is the Department of Transportation, Municipal Fleet Division Replacement Fund and the Wastewater Operating Fund, generated primarily by the collection of customer user fees.
Attachments:
Acceptance and Award
Affidavit of Advertisement
Comment & Review
Evaluation
Federal Signal Contract
RFP