REPORT TO THE CITY COUNCIL
June 13, 2019
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
BY: Randall W. Morrison, PE, Assistant Director
Public Works Department, Engineering Division
SCOTT p. sehm, PE, Public Works Manager
Public Works Department, Engineering Division
SUBJECT
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Actions pertaining to the Belmont Avenue Overlay Project from Cedar Avenue to Chestnut Avenue - Bid File No. 3657 (Council District 7)
1. Adopt a finding of Categorical Exemption per staff determination, pursuant to Section 15301(c) of the CEQA guidelines
2. Award a construction contract in the amount of $978,160 to Dave Christian Construction Co., of Fresno, CA
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RECOMMENDATION
Staff recommends the City Council adopt a finding of Categorical Exemption pursuant to Section 15301(c) of the CEQA guidelines, award a construction contract with Dave Christian Construction Co. Inc., of Fresno, California in the amount of $978,160 as the lowest responsive and responsible bidder and authorize the Public Works Director or designee to sign the construction contract on behalf of the City of Fresno.
EXECUTIVE SUMMARY
Belmont Avenue, between Cedar Avenue and Chestnut Avenue, is in a need of repair to address surface and structural damage to the pavement section caused by age, weather and use. The proposed asphalt overlay and pavement structural section replacement will correct the existing deteriorated pavement condition, increase the life of the pavement, and provide a smooth riding surface for motorists. Several curb ramps within the project limits will also be upgraded to conform to current accessibility standards.
BACKGROUND
The Belmont Avenue Overlay Project, from Cedar Avenue to Chestnut Avenue was initiated in FY2017 when the City was awarded a Federal grant from the Regional Surface Transportation Program (RSTP). The grant funds were obligated and the project was budgeted in the adopted FY2017 Capital Budget by City Council. The design commenced following Council approval; the design was completed to coincide with Federal construction funding availability, such that actual construction can begin this year.
The scope of the project includes a uniform surface grind as well as removal and replacement of smaller portions of heavily damaged paving, followed by a pavement overlay throughout the limits of work. Additionally, the project will reconstruct several curb ramps, replace damaged traffic detector loops, upgrade some pedestrian push buttons, and reinstall pavement striping. No changes to the existing traffic patterns are proposed and no rights-of-way are needed. Public Works Department staff prepared general construction documents for the project.
A Notice Inviting Bids which was published in the Fresno Business Journal on March 22, 2019, posted on the City’s website and faxed to fifteen (15) building exchanges. The specifications were distributed to five (5) prospective bidders. Four (4) sealed bid proposals were received and opened in a public bid opening on April 16, 2019. Bids ranged from $978,160 to $1,173,085. Dave Christian Construction Co., submitted the apparent low bid in the amount of $978,160 and was determined to be the lowest responsive and responsible bidder for the project. The bids will expire 64 days after the bid opening on June 19, 2019.
Staff recommends Council award a construction contract with Dave Christian Construction Co., in the amount of $978,160 for the Belmont Avenue Overlay Project, from Cedar Avenue to Chestnut Avenue as the lowest responsive and responsible bidder, and authorize the Public Works Director or designee to sign and execute the standardized contract on behalf of the City of Fresno.
ENVIRONMENTAL FINDINGS
Staff performed a preliminary environmental assessment of this project and determined that it falls within the Categorical Exemption set forth in CEQA Guidelines, Section 15301(c) Class 1, which exempts the repair and maintenance of existing facilities that involves negligible or no expansion of an existing use. This exemption applies because this project involves the reconstruction of an existing roadway and does not involve the expansion of the roadway to accommodate additional traffic. The purpose of the project is to replace the surface pavement and provide a smooth riding surface for the motorists. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project.
LOCAL PREFERENCE
The local preference was not implemented because this project is federally funded.
FISCAL IMPACT
The Belmont Avenue Overlay Project, from Cedar Avenue to Chestnut Avenue is located in Council District 7. The overall cost of the project is $1,232,222. The project is fully funded with federal RSTP grant funds. All funding necessary for the project, including construction contingency, was included in the City budget. Of the overall budget for the project, $978,160 will be used for the construction contract award.
Attachments:
Bid Evaluation
Fiscal Impact Statement
Vicinity Map
Standardized Contract