REPORT TO THE CITY COUNCIL
June 20, 2019
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
THROUGH: RANDALL W. MORRISON, PE, Assistant Director
Public Works Department, Engineering Division
BY: JIM POLSGROVE, Supervising Engineering Technician
Public Works Department, Project Management Section
SUBJECT
Title
Actions pertaining to the Ashlan Avenue Overlay Project from West Avenue to Valentine Avenue - Bid File No 3607 (Council District 1)
1. Adopt a finding of Categorical Exemption per staff determination, pursuant to Section 15301(c) of the CEQA guidelines
2. Award a construction contract in the amount of $1,325,116.60 to Dave Christian Construction Co., Inc.
Body
RECOMMENDATIONS
Staff recommends the City Council adopt a finding of Categorical Exemption pursuant to Section 15301(c) of the CEQA guidelines, award a construction contract in the amount of $1,325,116.60 to Dave Christian Construction Co., Inc. of Fresno, California, as the lowest responsive and responsible bidder for the Ashlan Avenue Overlay Project from West Avenue to Valentine Avenue and authorize the Public Works Director or designee to sign the contract on behalf of the City of Fresno.
EXECUTIVE SUMMARY
The City of Fresno seeks to perform street rehabilitation along Ashlan Avenue between Valentine Avenue and West Avenue, as well as replace curb ramps, signal loop detectors, signage and striping. The proposed project consists of grinding existing asphalt, placing an asphalt pavement overlay, reconstructing curb ramps to comply with the Americans with Disabilities Act, replacement of damaged traffic detector loops and pavement striping. The project is funded by a Federal grant from the Regional Surface Transportation Program (RSTP).
BACKGROUND
The Ashlan Avenue Overlay Project from West Avenue to Valentine Avenue was initiated in FY17 when the City was awarded a Federal grant from the Regional Surface Transportation Program (RSTP). The grant funds were obligated and the project was budgeted in the adopted FY17 Capital Budget by City Council. The design started following the execution of the consultant contract with Peters Engineering Group, Inc. on April 27, 2017. The preliminary engineering design took approximately 24 months to complete.
On April 10, 2019 a Notice Inviting Bids was posted on the City’s website and faxed to ten (10) building exchanges. The specifications were distributed to forty two (42) prospective bidders. Five (5) sealed bid proposals were received and opened in a public bid opening on May 7, 2019. Bids ranged from $1,325,116.60 to $1,529,649.30. Dave Christian Construction Co., Inc. from Fresno, California which submitted the bid in the amount of $1,325,116.60 was determined to be the lowest responsive and responsible bidder for the project. The bids will expire in 64 days of the bid opening on July 10, 2019. If the bids are rejected or expire, the project will be rebid resulting in a delay of approximately 60 days.
Staff recommends City Council award a construction contract for $1,325,116.60 to Dave Christian Construction Co., Inc. from Fresno, California as the lowest responsive and responsible bidder for the Ashlan Avenue Overlay Project from West Avenue to Valentine Avenue and authorize the Public Works Director or designee to sign the contract on behalf of the City of Fresno.
ENVIRONMENTAL FINDINGS
Staff performed a preliminary environmental assessment of this project and determined that it falls within the Categorical Exemption set forth in CEQA Guidelines, Section 15301(c) Class 1, which exempts the repair and maintenance of existing facilities that involves negligible or no expansion of an existing use. This exemption applies because this project involves the reconstruction of an existing roadway and does not involve the expansion of the roadway to accommodate additional traffic. The purpose of the project is to replace the surface pavement and provide a smooth riding surface for the motorists. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project.
LOCAL PREFERENCE
The local preference was not implemented because this Project is funded with Federal grant funds.
FISCAL IMPACT
The Ashlan Avenue Overlay Project from West Avenue to Valentine Avenue is located in Council District 1. The overall cost of the project is $1,716,728.26 and is funded by a Federal RSTP grant. The project will have no impact to the General Fund. Of the overall budget of the project, $1,325,116.60 will be used for the construction contract award.
Attachments:
Bid Evaluation
Fiscal Impact Statement
Vicinity Map
Standardized Contract