REPORT TO THE CITY COUNCIL
June 20, 2019
FROM: GREGORY A. BARFIELD, Director
Department of Transportation
BY: BRIAN BARR, Assistant Director
Department of Transportation
DUANE MYERS, Fleet Manager
Department of Transportation, Municipal Fleet Division
CLIFF TRAUGH, Senior Management Analyst
Department of Transportation, Municipal Fleet Division
SUBJECT
Title
Approve the award of a cooperative purchase agreement to Quinn Company of Fresno, California, for the purchase of one Caterpillar 914M wheel loader in the amount of $143,895
Body
RECOMMENDATION
Staff recommends Council approve the award of a cooperative purchase agreement to Quinn Company of Fresno, California, for the purchase of one Caterpillar 914M wheel loader in the amount of $143,895.
EXECUTIVE SUMMARY
The Department of Public Utilities, Solid Waste Management Division wishes to purchase one Caterpillar 914M wheel loader as an addition to the Operation Clean Up team. The new unit will be used as the primary means of removing material placed curbside by homeowners during the annual Operation Clean Up program. The wheel loader will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell, formerly the National Joint Powers Alliance (NJPA).
BACKGROUND
The Department of Public Utilities, Solid Waste Management Division is responsible for sanitation programs such as Operation Clean Up and litter control for over 111,000 residential customers. Fifteen drivers service a 112-square-mile area recycling discarded lumber, appliances, and various other large objects that would otherwise end up in a landfill. The Solid Waste Management Division annually removes over 29,150 tons of refuse city-wide through these programs.
The wheel loader is an integral component in the Operation Clean Up program. This piece of equipment is used to pick up debris left curbside by homeowners, and load that material into refuse trucks. These loaders are outfitted with a hydraulically controlled claw capable of opening eight feet wide and picking up a cubic yard of material in one cycle. These units are rubber wheeled and can be driven to and from the job site, eliminating the need for a truck and trailer transport. The 914M is geared to reach speeds of 24 miles per hour; and, during the cleanup process, it is able to maintain continuous collection at a walking speed. The unit speed and loading capacity allow three crews and associated equipment to cover all of Operation Clean Up for the city in a ten-month period. In the remaining two months of the year, the loaders are deployed to assist in leaf removal for the Streets Maintenance Division. The Operation Clean Up team has utilized this type of equipment for more than 20 years and has found the Caterpillar 914M to be reliable.
The Solid Waste Management Division has recognized a need to expand its fleet to keep up with the City of Fresno’s growth. The new Caterpillar 914M wheel loader will be built to a specification similar to existing units, updated with the latest technology to increase fuel efficiency, and continue to meet the Tier 4 final emissions standard. The wheel loader will feature a newly developed hydraulic system that allows full operation at a lower RPM, increasing fuel efficiency across all aspects of operation. The Department of Transportation, Municipal Fleet Division recommends this purchase based on the needs of the Solid Waste Management Division.
The 914M wheel loader will be purchased following a competitively solicited cooperative procurement process administered by Sourcewell. Sourcewell utilizes a rigorous request for proposal (RFP), which includes development of solicitation document and proposal evaluation criteria, public advertisement, a five- to six-week response period and a pre-proposal conference. Upon closing of the response period, a committee evaluates proposals to determine the responsiveness against the pre-determined RFP evaluation criteria. Multi-year contracts are awarded based on the evaluation scores.
The purchase price for the unit is $143,895. This price includes the Sourcewell, cooperative purchasing discount applied to City purchases, as well as sales tax at 7.975 percent. The Purchasing Division has approved this contract and recommends Council to approve. The City Attorney has reviewed and approved to form.
ENVIRONMENTAL FINDING
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a “project” as defined by CEQA.
LOCAL PREFERENCE
Local preference is not applicable. The City is not issuing a request for quote for this cooperative purchase agreement.
FISCAL IMPACT
No general funds will be used to purchase this item. The funding to cover the purchase cost of the Caterpillar 914M wheel loader unit has been included in the FY19 adopted budget under the operations of the Solid Waste Management Division. The source of funding for this project is the Solid Waste Operating Fund, generated primarily by the collection of customer user fees.
Attachments:
Acceptance and Award
CAT Contract
Combined Ads
Comment and Review
Evaluation
RFP
5th Year Extension