REPORT TO THE CITY COUNCIL
June 27, 2019
FROM: CITY COUNCIL SUBCOMMITTEE ON HOMELESSNESS
(Councilmembers Luis Chavez, Miguel Arias, and Garry Bredefeld)
LEE BRAND, Mayor
Office of the Mayor & City Manager
BY: H. SPEES, Director, Strategic Initiatives
Office of the Mayor & City Manager
SUBJECT
Title
Approve Agreement with Fresno County Economic Opportunities Commission in the amount of $300,000 for homeless youth services emergency shelter beds
Body
RECOMMENDATION
Recommend Council approve Agreement for Homeless Youth Services between the City of Fresno (City) and Fresno County Economic Opportunities Commission, (Contractor) for youth services emergency shelter beds under the Homeless Emergency Aid Program (HEAP) in the amount of $300,000 effective July 1, 2019 through June 30, 2021.
EXECUTIVE SUMMARY
The City of Fresno is seeking to award a contract for Homeless Youth Services including 4 beds of emergency shelter housing for homeless youth in the City. One organization responded to the RFP and was evaluated by a qualified panel. Based on this RFP process, staff recommends Fresno County Economic Opportunities Commission for a two-year agreement in the amount of $300,000.
BACKGROUND
On March 14, 2019, City Council approved a Revised Spending Plan for City of Fresno’s Homeless Emergency Aid Program (HEAP) funds in the amount of $3,105,519.00 in HEAP Funding awarded by the State of California Coordinating and Financing Council to the City of Fresno December 20, 2018.
This spending plan (see Attachment A) includes funding for five (5) homeless services projects including this contract for emergency shelter housing.
Responsibilities of the HEAP Homeless Youth Services Contractor will include: 1.) Providing 4 beds of Emergency Shelter Housing to a target population of youth, age 18-24, experiencing homelessness or who are at imminent risk of homelessness; 2.) Linking homeless youth to housing as soon as possible upon client entry, continuing through the length of the program without preconditions or barriers; 3.) Providing services as part of a continuum of services communitywide; 4.) Providing intensive housing-focused services to set youth on the path to attaining permanent housing; 5.) Offering services to those prioritized through the Coordinated Entry System; 6.) Utilizing an existing permanent structure.
This contract was put out to bid as required by the City’s procurement process, providing potential contractors the opportunity to present proposals. One proposal was received. A Selection Committee was created, comprised of representatives from Mental Health & Supportive Housing Services and Foster & Homeless Education Services under the Fresno County Office of Superintendent of Schools, Mayor’s Office, City Manager’s Office, and the City’s Finance Department/Purchasing Unit, which met to discuss and review the proposal Friday, June 14, 2019. The committee members evaluated the proposer on the ability to meet the stated service requirements, cost associated with providing services, past performance and experience, conformance to the terms and conditions of the RFP, and other related information provided by proposers. The Committee affirmed Fresno EOC as a qualified vendor presenting the highest value with an experienced and qualified team.
City Attorney has reviewed and approved Exhibits A and B (see attached).
ENVIRONMENTAL FINDINGS
This item is not a project as defined by the California Environmental Quality Act.
LOCAL PREFERENCE
Local preference was not implemented because of state funding.
FISCAL IMPACT
There is no increase in net City cost associated with the recommended action. There is no matching contribution requirement for these funds.
Funds will be available for homeless services through June 30, 2021.
Attachments:
Attachment A - Revised Mayor/Council HEAP Spending Plan
Attachment B - Agreement for Consultant Services between City of Fresno and Fresno County Economic Opportunities Commission to provide four (4) Emergency Shelter Beds under the Homeless Emergency Aid Program