REPORT TO THE CITY COUNCIL
October 10, 2019
FROM: BRYON HORN, Chief Information Officer
Information Services Department
BY: DENNIS JONES, Systems & Applications Manager
Information Services Department
SUBJECT
Title
Approve a Second Amendment to the Consultant Services Agreement with SDI Presence LLC., in the amount of $10,000 and extending the completion date to September 1, 2020
Body
RECOMMENDATION
Staff recommends Council approve the Second Amendment to the Consultant Services Agreement with SDI Presence LLC., (SDI): (i) to assist in the review, evaluation, and selection of an Enterprise Resource Planning System for the City of Fresno (City), (ii) increasing the contract amount by $10,000, (iii) extending the completion date to September 1, 2020, and (iv) authorizing the Chief Information Officer or designee to execute the Second Amendment.
EXECUTIVE SUMMARY
On May 18, 2018 the City entered into a Consultant Services Agreement (Agreement) with SDI in an amount not to exceed $130,000 for assistance in assessing and creating an RFP to upgrade or replace its PeopleSoft Financial and HRMS software systems.
Having completed the competitive bid process as of July 2, 2019 City and SDI began the process of reviewing and evaluating the responses. Due to the number and complexity of the responses received, the evaluation and review process was extended to ensure a proper solution can be chosen and City is requesting an additional $10,000 and an extension of the term of the Agreement to September 1, 2020, to allow for a thorough and comprehensive evaluation and selection process.
BACKGROUND
On December 29, 2017 the City of Fresno released RFP Bid File 3595 for Consulting Services for Solicitation of an Enterprise Resource Planning System to assist the City in preparation of an RFP for the potential upgrade or replacement of the PeopleSoft software system. From the committee's evaluation, vendor proposals, references, and outside feedback, SDI Presenc...
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