REPORT TO THE CITY COUNCIL
November 7, 2019
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
THROUGH: Randall W. Morrison, PE, Assistant Director
Public Works Department, Engineering Division
BY: JON BARTEL, Supervising Engineering Technician
Public Works Department, Project Management Section
SUBJECT
...Title
Actions pertaining to the East Nees Avenue Pavement Rehabilitation Project from North First Street to North Millbrook Avenue - Bid File No. 3687 (Council District 6)
1. Adopt a finding of Categorical Exemption per staff determination, pursuant to Section 15301(c) Class 1 and 15302/Class 2 of the California Environmental Quality Act guidelines.
2. Award a construction contract in the amount of $1,387,220.00 to Avison Construction, Inc. of Madera, California.
...Body
RECOMMENDATIONS
Staff recommends that the City Council adopt a finding of Categorical Exemption pursuant to Section 15301(c) Class 1 and 15302 Class 2 of the California Environmental Quality Act (CEQA) guidelines, award a construction contract with Avison Construction, Inc. of Madera, California in the amount of $1,387,220.00 as the lowest responsive and responsible bidder and authorize the Public Works Director or designee to sign the construction contract on behalf of the City of Fresno.
EXECUTIVE SUMMARY
The City of Fresno seeks to rehabilitate the asphalt pavement on East Nees Avenue between North First Street and North Millbrook Avenue. The scope of work includes removing existing asphalt, full depth reclamation-cement and replacing with new hot mix asphalt, reconstructing thirteen curb ramps to meet Americans with Disabilities Act (ADA) compliance, replacement of traffic signal loop detectors and pavement striping. On April 5, 2018 the Council of the City of Fresno approved Resolution No. 2018-80 adopting the proposed list of Public Works projects to receive Senate Bill 1 Road Maintenance and Rehabilitation Account funding for City Fiscal Year 2019. On April 25, 2019 the Council of the City of Fresno approved Resolution No. 2019-089 adopting the proposed list of Public Works projects to receive Senate Bill 1 Road Maintenance and Rehabilitation Account funding for City Fiscal Year 2020. The Nees Avenue Overlay Project from North First Street to North Millbrook Avenue was included on these lists is fully funded by Senate Bill 1 Road Maintenance and Rehabilitation Account funds.
BACKGROUND
The Nees Avenue Pavement Rehabilitation Project from First Street to Millbrook Avenue was initiated in FY18 when the Council of the City of Fresno approved a list of projects to receive Senate Bill 1 Road Maintenance and Rehabilitation Account funding. The funds were obligated and the project was budgeted in the adopted FY19 Capital Budget by City Council. The design started following the Public Works Department approval of the consultant contract with Mark Thomas & Company on April 9, 2019. The preliminary engineering design took approximately five months to complete.
East Nees Avenue from North First Street to North Millbrook Avenue is a heavily used arterial street that is suffering from pavement deterioration. The proposed pavement rehabilitation project will extend the service life of the street and bring existing curb ramps into compliance with ADA standards. The Notice Inviting Bids was advertised and published in the Business Journal on August 16, 2019, posted on the City’s website and was sent via fax to eleven (11) building exchanges. The specifications were distributed to twenty two (22) prospective bidders. Four (4) sealed bid proposals were received and opened in a public bid opening on September 24, 2019, with the bids ranging from $1,387,220.00 to $1,892,960.00. Avison Construction, Inc. is deemed the lowest responsive and responsible bidder. The apparent low bid price was 4% below the Engineer’s Estimate. The bids will expire 64 days after the bid opening on November 27, 2019.
If the bids are rejected, the project will be rebid resulting in a delay of approximately 60 days.
Staff is recommending award of a construction contract to Avison Construction, Inc. in the amount of $1,387,220.00, to rehabilitate the asphalt pavement on East Nees Avenue between North First Street and North Millbrook Avenue and to authorize the Public Works Director or designee to sign and execute the standardized contract on behalf of the City of Fresno. City Attorney has reviewed and approved to form.
ENVIRONMENTAL FINDINGS
Staff performed a preliminary environmental assessment of this project and has determined that it falls within the Categorical Exemption set forth in CEQA Guidelines, Section 15301 (c) Class 1 and 15302/Class 2 which exempts the repair, maintenance or minor alteration of existing structures or facilities, which includes existing streets, sidewalk and gutters, and no further expansion of an existing use, because the project includes construction of an asphalt overlay, reconstruction of curb ramps and pavement striping. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project.
LOCAL PREFERENCE
Local preference was not implemented because this contract is state funded.
FISCAL IMPACT
The project is located in City of Fresno Council District 6. The overall cost of the project is $1,703,400 and is locally funded by SB1 Gas Tax. The project will not have any impact to the General Fund. Of the total project cost, $1,387,220 will be used for the construction contract award. All funds necessary for the contract award are included in the current fiscal year budget as previously adopted in the Annual Appropriation Resolution by the Council.
Attachments:
Bid Evaluation
Fiscal Impact Statement
Vicinity Map
Standardized Contract