REPORT TO THE CITY COUNCIL
November 7, 2019
FROM: GREGORY A. BARFIELD, Director
Department of Transportation
BY: BRIAN BARR, Assistant Director
Department of Transportation
DUANE MYERS, Fleet Manager
Department of Transportation, Municipal Fleet Division
CLIFF TRAUGH, Senior Management Analyst
Department of Transportation, Municipal Fleet Division
SUBJECT
Title
Approve the award of a purchase contract to Haaker Equipment Company, Inc., of La Verne, California, for the purchase of three Elgin CNG Broom Bear street sweepers in the amount of $1,189,640
Body
RECOMMENDATION
Staff recommends Council approve the award of a purchase contract to Haaker Equipment Company, Inc., of La Verne, California, for the purchase of three Elgin CNG Broom Bear street sweepers in the amount of $1,189,640.
EXECUTIVE SUMMARY
The Department of Public Works (DPW) and Department of Public Utilities (DPU) are requesting approval to purchase three Elgin Broom Bear street sweepers in the amount of $1,189,640. Of the three sweepers, two will be used by DPW, Streets Division to complete assigned routes and one will be used by DPU, Solid Waste Management Division to complete final stage sweeping for Operation Clean Up. The Department of Transportation recommends this purchase based on the age and hours of the street sweepers identified for replacement. The new units will be purchased through a competitively solicited cooperative procurement process administered by Source Well, formally the National Joint Powers Alliance (NJPA).
BACKGROUND
The Department of Public Works, Street Maintenance Division is responsible for maintaining the cleanliness of over 1,600 miles of city streets, alleys, and boulevards. This task is accomplished with 18 sweepers running day and night shifts throughout the city. Currently, two of these units have been identified for replacement.
The Department of Public Utilities, Solid Waste Management Division is responsible for sanitation programs such as Operation Clean Up and litter control for over 111,000 residential customers. The last stage of Operation Clean Up is street sweeping to follow and remove small debris otherwise missed by the larger equipment. Currently, DPU is operating two units, the oldest now at the end of its useful life.
The street sweeper fleet is made up of 88 percent Elgin Broom Bear mechanical sweepers, which have proven to be the most effective and reliable sweepers for varied road conditions. The City of Fresno has been using Elgin Broom Bear sweepers in the fleet for 21 years and has experienced success in the functionality and durability of this product.
Due to the harsh environment street sweepers operate in, the replacement schedule is set at five years or 10,000 hours whichever comes first. This schedule was revised in 2012, after a thorough analysis by the Municipal Fleet Division found that repair costs were outweighing acquisition costs at the less aggressive ten year schedule. As street sweepers age past this five-year point, maintenance and repair costs rise significantly. The three units identified for replacement are currently beyond the recommended replacement schedule.
The purchase price per unit is $396,546.83. This price includes the Source Well discount applied to City purchases, as well as sales tax at 7.975 percent. The Purchasing Division has approved this contract and recommends Council to approve. The City Attorney has reviewed and approved to form.
ENVIRONMENTAL FINDING
By the definition provided in the California Environmental Quality Act Guidelines Section 15378, the award of this contract does not qualify as a project.
LOCAL PREFERENCE
Local preference is not applicable. The City is not issuing a request for quote for this cooperative purchase agreement.
FISCAL IMPACT
No general funds will be used to purchase these items. The funding to cover the purchase cost of the two Elgin CNG Broom Bear Street Sweepers has been included in the FY20 adopted budget under the operations of the DPW and DPU. The source of funding for this project is the Community Sanitation Fund, generated by the collection of customer user fees.
Attachments:
Acceptance and Award
Combined Ads
Comment and Review
Contract
Evaluation
RFP