REPORT TO THE CITY COUNCIL
November 7, 2019
FROM: SCOTT L. MOZIER, PE, Director
Public Works Department
THROUGH: Randall W. Morrison, PE, Assistant Director
Public Works Department, Engineering Division
BY: SCOTT P. SEHM, PE, Design Services Manager
Public Works Department
SUBJECT
Title
Actions pertaining to the Marks and Nielsen Traffic Signal - Bid File 3669 (Council District 3)
1. Adopt a finding of Categorical Exemption per staff’s determination, pursuant to Section 15301(c) of the California Environmental Quality Act Guidelines (CEQA)
2. Award a construction contract in the amount of $374,817 to Audeamus Inc., dba Sebastian of Fresno, CA, as the lowest responsive and responsible bidder for the Marks and Nielsen Traffic Signal
Body
RECOMMENDATIONS
Staff recommends that the City Council adopt a finding of Categorical Exemption per staff’s determination, pursuant to Section 15301(c) Class 1 of the CEQA Guidelines, award a construction contract with Audeamus Inc., dba Sebastian of Fresno, CA, in the amount of $374,817 as the lowest responsive and responsible bidder for the Marks and Nielsen Traffic Signal, and authorize the Public Works Director or designee to sign a standardized contract on behalf of the City.
EXECUTIVE SUMMARY
The proposed Marks and Nielsen Traffic Signal project will improve vehicle capacity and pedestrian safety at the intersection. When completed, this traffic signal installation will provide pedestrian phasing at all four crosswalks as well as protected left-turns for vehicles. Other amenities include count-down pedestrian heads and Accessible Pedestrian Signals (APS). Construction will include accessible curb ramps that meet the requirements of the Americans with Disabilities Act (ADA). This project is funded by 2016 Earmark Repurposing federal funding originally Earmarked for the State Route 180 West extension regional project; local match is funded with local Traffic Signal Mitigation Impact fees.
BACKGROUND
The Marks and Nielsen Traffic Signal project was initiated in FY16 when the City was notified that dollars remaining from the original State Route 180 West freeway extension project were still available. Funds were then programmed in FY17 to install a traffic signal at Marks Avenue and Nielsen Avenue that was only partially constructed with the original 180 West extension, which installed only the main poles and safety lighting. The earmarked funds were obligated and the project was budgeted in the adopted FY19 Capital Budget by City Council. The engineering design took approximately 7 months to complete.
The scope of work includes completion of the traffic signal installation, including vehicle actuation, new detector loops, traffic signal poles, and conduit and wiring. Also included are ADA-compliant curb ramp improvements.
Public Works staff prepared a Notice Inviting Bids which was published in the Fresno Business Journal on August 14, 2019, posted on the City’s website, and faxed to ten (10) building exchanges. Project plans and specifications were also distributed to twenty nine (29) prospective bidders. Five (5) sealed bid proposals were received and opened in a public bid opening on September 10, 2019 with bids ranging from $374,817 to $538,538. Audeamus Inc., dba Sebastian of Fresno, CA, with their bid of $374,817, was determined to be the lowest responsive and responsible bidder. The expiration date of the bids is November 13, 2019. If the bids are rejected or expire, the project must be rebid, which will result in a delay of approximately 60 days.
The City Attorney’s Office has reviewed and approved as to form.
Staff is recommending award of a construction contract to Audeamus Inc., dba Sebastian, in the amount of $374,817 for the Marks and Nielsen Traffic Signal as the lowest responsive and responsible bidder and to authorize the Public Works Director or designee to sign and execute the contract on behalf of the City of Fresno.
ENVIRONMENTAL FINDINGS
Staff has performed an environmental assessment of this project and has determined that it falls within the Categorical Exemption set forth in CEQA Guidelines Section 15301(c) (existing facilities), which exempts the repair, maintenance, or minor alteration of existing structures or facilities, which includes existing streets, sidewalk and gutters, and no further expansion of existing use, because the project includes the installation of a traffic signal facility, crosswalks, ADA curb access, signage and pavement striping. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project.
LOCAL PREFERENCE
Local preference was not used based on conditions of state and federal funding.
FISCAL IMPACT
The project is located in City of Fresno Council District 3. The overall cost of the project is $518,400 and is partially funded by federal residual funds that were originally Earmarked for the State Route 180 extension regional project that remained from the CA466-SR180 West Extension. Local match is being funded by Traffic Signal Mitigation Impact Fee Funds. The project will not have any impact to the General Fund. Of the total project cost, $374,817 will be used for the construction contract award. All funds necessary for the contract award are included in the current fiscal year budget as previously adopted by the Council.
Attachment:
Bid Evaluation
Fiscal Impact Statement
Standardized Contract
Vicinity Map