REPORT TO THE CITY COUNCIL
December 5, 2019
FROM: GREGORY A. BARFIELD, Director
Department of Transportation
BY: BRIAN BARR, Assistant Director
Department of Transportation
DUANE MYERS, Fleet Manager
Department of Transportation/ Municipal Fleet Division
CLIFF TRAUGH, Senior Management Analyst
Department of Transportation/ Municipal Fleet Division
SUBJECT
Title
Approve the award of a purchase contract to Ruckstell Sales of Fresno, California, for the purchase of 13 Heil 520 Peterbilt side-loading refuse trucks in the amount of $4,947,079.46
Body
RECOMMENDATION
Staff recommends Council approve the award of a purchase contract to Ruckstell Sales of Fresno, California, for the purchase of 13 Heil 520 Peterbilt side-loading refuse trucks in the amount of $4,947,079.46.
EXECUTIVE SUMMARY
The Department of Public Utilities, Solid Waste Management Division wishes to purchase 13 Heil 520 Peterbilt side-loading refuse trucks to replace units past their useful life. The 13 new units will be used by the Solid Waste Management Division to complete residential routes currently assigned to older trucks in need of replacement. The new trucks will be Heil 30-yard rapid rail bodies on 520 Peterbilt chassis. This combination has proven to be reliable within the fleet and will continue to be the standard as the older and discontinued trucks are removed from service. The Department of Transportation recommends this purchase based on the age and mileage of the trucks identified for replacement. The units would be purchased through a competitively solicited cooperative procurement process administered by Sourcewell, formerly the National Joint Powers Alliance (NJPA).
BACKGROUND
The Department of Public Utilities, Solid Waste Management Division is responsible for the collection of municipal solid waste, recyclables, green waste, and operation clean-up for over 111,000 residential customers. The 80 sanitation operators travel nearly 1.1 million miles, make over 17 million stops, and collect over 239,000 tons of material annually. The Solid Waste Management Division also oversees litter control and FresGO customer responses for 112 square miles.
To accomplish this mission, the Solid Waste Management Division operates 87 refuse collection trucks throughout the city. The Fleet Management Division has identified the Heil bodied Peterbilt side-loading refuse truck as the preferred unit to perform collection throughout the city. Both Peterbilt and Heil have been in business for more than 75 years and have local dealerships in Fresno to quickly support the fleet. The City of Fresno has been using Heil bodies in the fleet for 15 years and has experienced success in the functionality and durability of this product. In 2015, the Peterbilt chassis was evaluated against other like products by Solid Waste Management, The Department of Transportation, and representatives of the local union 39. The final determination was that the Peterbilt chassis was the superior product, and since 2015, Peterbilt units have continued to perform well in the fleet.
The new 520 Peterbilt side-loading refuse trucks will continue to be powered by Liquid Natural Gas, which has proven to be both economical and environmentally conscious. The equipped L9N “Near Zero” engines produce only one-tenth of the allowable NOX greenhouse gas emissions and meet the latest EPA standards set in 2017 for this type of equipment.
The side-loading refuse trucks are on an eight-year or 120,000 mile replacement schedule, which has been established by the Fleet Management Division as the optimum replacement time. Currently, 13 units have been identified for replacement as they are over this limit by both age and mileage.
The equipment will be purchased utilizing competitively solicited cooperative procurement process administered by Sourcewell, formerly the National Joint Powers Alliance (NJPA).The purchase price per unit is $380,544.57. This price includes the Sourcewell discount applied to city purchases as well as delivery and sales tax at 7.975 percent. The Purchasing Division has approved this contract and recommends Council to approve.
ENVIRONMENTAL FINDING
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a “project” as defined by CEQA.
LOCAL PREFERENCE
Local preference is not applicable because the City is not issuing a request for quote for this cooperative purchase agreement; however, the chosen vendor is local.
FISCAL IMPACT
No general funds will be used to purchase these items. The funding to cover the purchase cost of the 13 Heil 520 Peterbilt side-loading refuse trucks has been included in the FY20 adopted budget under the operations of the Solid Waste Management Division. The source of funding for this project is the Community Sanitation Fund, generated by the collection of customer user fees.
Attachments:
RFP
Contract
Acceptance & Award
Combined Ads
Evaluation
Comment & Review
5th Year Extension