REPORT TO THE CITY COUNCIL
April 9, 2020
FROM: TJ MILLER, Director
Parks, After School, Recreation, and Community Services Department
BY: KRISTINA CHAMBERLIN, Assistant Director
Parks, After School, Recreation, and Community Services Department
SUBJECT
Title
Approve 3-year contract for "on demand service" logging activities at Camp Fresno/Camp Fresno Jr with cost varied by tree size and method of removal between $420 and $1350 per tree.
Body
RECOMMENDATION
Staff recommends Council award a 3-year contract to Fleming & Sons, LLC for "on demand service" for logging activities at Camp Fresno and Camp Fresno Jr.
EXECUTIVE SUMMARY
Each year, the United States Forestry Department conducts an onsite visit to Camp Fresno to identify and mark hazard trees required for removal. Typically, the assessment is conducted preseason in April with the expectation that trees are removed prior to opening the Camps to the public.
Unless weather prohibits, the Camps are opened Memorial Day weekend. This provides a very short time period to address the removal of trees. The actual number of trees required to be removed is not known until the assessment is conducted. As such, predetermining the cost on an annual basis is difficult and may not fall within the informal purchasing parameters. Therefore, approving a contract for "on demand" tree service is essential with meeting the tree removal requirement and limited timeframe. Dependent on the size of the tree and the required method for actual removal, cost per tree will range between $420 and $1350 (details on cost per tree removal can be found in Exhibit D - fee Schedule Per Tree Cost of the attached contract agreement).
BACKGROUND
Camp Fresno and Camp Fresno Jr. have been a part of the City of Fresno PARCS' operations since 1926 and 1957 respectively. During the majority of this time, a contracted Concessionaire has operated the Camps. Prior to the drought, and bark beetle infestation, fewer than 15 tr...
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