REPORT TO THE CITY COUNCIL
April 9, 2020
FROM: GREGORY A. BARFIELD, Director
Department of Transportation
BY: BRIAN BARR, Assistant Director
Department of Transportation
DUANE MYERS, Fleet Manager
Department of Transportation/Municipal Fleet Division
CLIFF TRAUGH, Senior Management Analyst
Department of Transportation/Municipal Fleet Division
SUBJECT
Title
Approve the award of a purchase contract to Swanson Fahrney Ford of Selma, California, for the purchase of 33 Ford vehicles for Department of Public Utilities, Department of Public Works, Department of Transportation, and Parks Department in the amount of $961,828 (Bid File 3752)
Body
RECOMMENDATION
Staff recommends Council approve the award of a purchase contract to Swanson Fahrney Ford of Selma, California, for the purchase of 33 Ford vehicles in the amount of $961,828.
EXECUTIVE SUMMARY
The Department of Public Works (DPW), Department of Public Utilities (DPU), Department of Transportation (DOT), and the Parks Department (PARCS) are requesting approval to purchase 33 Ford vehicles to replace and grow their respective fleets. These units will be utilized as service trucks, passenger vans, and pickups for transport to jobsites. Of the 33 total vehicles, DPW is requesting 9 trucks, DPU is requesting 21 vehicles, DOT is requesting 2 vehicles, and PARCS is requesting 1 passenger van. Of the requested units, 27 will serve as replacements and 6 will be used to meet the needs of growing staff and projects. The 33 Ford vehicles will be purchased through a competitive bidding procurement process and will be funded by the adopted FY2020 budget.
BACKGROUND
In an effort to save both time and resources the DOT, Municipal Fleet Division has combined its light equipment needs for the fiscal year into one procurement project. This strategy has yielded an agreement that is under budget with a savings of approximately $87,000 and has saved administrative resources through multiple departments....
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