REPORT TO THE CITY COUNCIL
May 21, 2020
FROM: GREGORY A. BARFIELD, Director
Department of Transportation
BY: BRIAN BARR, Assistant Director
Department of Transportation
DUANE MYERS, Fleet Manager
Department of Transportation/ Municipal Fleet Division
CLIFF TRAUGH, Senior Management Analyst
Department of Transportation/ Municipal Fleet Division
SUBJECT
Title
Approve the award of a purchase contract to Ruckstell Sales of Fresno, California, for the purchase of one 520 Peterbilt rear-loading refuse truck in the amount of $304,900
Body
RECOMMENDATION
Staff recommends Council approve the award of a purchase contract to Ruckstell Sales of Fresno, California, for the purchase of one 520 Peterbilt rear-loading refuse truck in the amount of $304,900.
EXECUTIVE SUMMARY
The Solid Waste Management Division, under the Department of Public Utilities, wishes to purchase one 520 Peterbilt rear-loading refuse truck to replace a unit past its useful life. The new unit will be used by the Solid Waste Management Division to complete residential routes currently assigned to an older truck in need of replacement. The new truck will be Heil 27 yard Durapack 5000 body on a 520 Peterbilt chassis. This combination has proven to be reliable within the fleet and will continue to be the standard as the older and discontinued trucks are removed from service. The Department of Transportation recommends this purchase based on the age and mileage of the truck identified for replacement. The unit will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell, formally the National Joint Powers Alliance (NJPA).
BACKGROUND
The Department of Public Utilities, Solid Waste Management Division, is responsible for sanitation programs such as Operation Clean-up, litter control, and FresGO for over 111,000 residential customers. Fifteen drivers service a 112 square mile area recycling discarded lumber, appliances, and various other large objects that would otherwise end up in a landfill. In 2019, Solid Waste Management removed over 25,400 tons of refuse from the city through these programs alone.
To keep these operations moving forward, the Solid Waste Management Division operates 15 rear-loading refuse trucks throughout the city. The Fleet Management Division has identified the Heil bodied Peterbilt rear loading refuse truck as the preferred unit to perform these varied activities. Both Peterbilt and Heil have been in business for more than 75 years, and have local dealerships in Fresno to quickly support the fleet. The City of Fresno has been using Heil bodies in the fleet for 16 years, and has experienced success in the functionality and durability of this product. In 2015, the Peterbilt chassis was evaluated against other like products by Solid Waste Management, the Department of Transportation, and representatives of Local 39. The final determination is that the Peterbilt chassis is the superior product, and since 2015, Peterbilt units have continued to perform well in the fleet.
The new 520 Peterbilt rear-loading refuse truck will continue to be powered by Liquid Natural Gas, which has proven to be both economical and environmentally conscious. The equipped L9N “Near Zero” engine produces only one-tenth of the allowable NOX greenhouse gas emissions and meets the latest EPA standards set in 2017 for this type of equipment.
The rear-loading refuse trucks are on an eight-year or 120,000-mile replacement schedule, which has been established by the Fleet Management Division as the optimum replacement time. Currently, one unit has been identified for replacement as it is over this limit in both age and mileage.
The equipment will be purchased utilizing competitively solicited cooperative procurement process administered by Sourcewell, formally the National Joint Powers Alliance (NJPA). The purchase price for this unit is $304,900. This price includes the Sourcewell discount applied to City purchases, as well as delivery and sales tax at 7.975 percent. The Purchasing Division has approved this contract and recommends Council to approve.
ENVIRONMENTAL FINDING
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a project as defined by CEQA.
LOCAL PREFERENCE
Local preference is not applicable. The City is purchasing the Peterbilt rear-loading refuse truck through a cooperative purchase agreement.
FISCAL IMPACT
No general funds will be used to purchase this item. The funding to cover the purchase cost of the 520 Peterbilt rear-loading refuse truck has been included in the FY2020 adopted budget under the operations of the Solid Waste Management Division. The source of funding for this project is the Community Sanitation Fund, generated by the collection of customer user fees.
Attachments:
Board Resolutions
Combined Ads
Comment & Review
Contract
Evaluation
Proposal Opening Record
RFP