REPORT TO THE CITY COUNCIL
May 21, 2020
FROM: GREGORY A. BARFIELD, Director
Department of Transportation
BY: BRIAN BARR, Assistant Director
Department of Transportation
DUANE MYERS, Fleet Manager
Department of Transportation, Municipal Fleet Division
CLIFF TRAUGH, Senior Management Analyst
Department of Transportation, Municipal Fleet Division
SUBJECT
Title
Approve the award of a purchase contract to Pape Kenworth of Fresno, California, for the purchase of two Kenworth T370 water trucks in the amount of $286,830
Body
RECOMMENDATION
Staff recommends Council approve the award of a purchase contract to Pape Kenworth of Fresno, California, for the purchase of two Kenworth T370 water trucks in the amount of $286,830.
EXECUTIVE SUMMARY
The Department of Public Utilities (DPU), Wastewater Management Division seeks to purchase two Kenworth T370 water trucks to perform water transport, dust mitigation, and maintenance related to the wastewater treatment system. One truck will be purchased as a replacement and one as an addition through a competitively solicited cooperative procurement process administered by Sourcewell, formally the National Joint Powers Alliance (NJPA).
BACKGROUND
DPU, Wastewater Management Division is responsible for the collection and treatment of wastewater produced by the City of Fresno. This is accomplished through the operation and maintenance of the Wastewater Treatment Plant, as well as the collection system supplying it. To continue this maintenance, water trucks are needed to mitigate dust on the roads, break up algae forming in canals, and flush collection lines all throughout the city.
This work at the Wastewater Treatment Plant is currently done with a single aging water truck designed to spray algae off canal banks using high pressure water and coat the dirt roads to lessen the production of dust. An additional truck is needed by the collection system maintenance team for dust control at new construction sites, flushing mainlines, and supplying supplemental recycled water for larger repairs. The new trucks will be built to a specification similar to the original, updated with the latest emissions technology, exceeding the US 2010 emissions standard.
The truck identified for replacement is on a 10-year or 5,000-hour replacement schedule, which has been established by the Fleet Management Division as the optimum replacement time. Currently, the truck is 12 years old and has experienced significant repairs costs, and staff recommends replacement of this unit based on age and condition. The new water truck for the collection system maintenance team will be an addition to the fleet.
The trucks will be purchased through a competitively solicited cooperative procurement process administered by NJPA. The purchase price is $286,830. This price includes the Sourcewell, cooperative purchasing discount applied to City purchases, as well as sales tax at 7.975 percent. The Purchasing Division has approved this contract and recommends Council to approve. The City Attorney has reviewed and approved to form.
ENVIRONMENTAL FINDING
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a project as defined by CEQA.
LOCAL PREFERENCE
Local preference is not applicable. The City is procuring the trucks through this cooperative purchase agreement.
FISCAL IMPACT
No general funds will be used to purchase these items. The funding to cover the purchase cost of the Kenworth T370 water trucks has been included in the FY2020 adopted budget under the operations of the DPU, Wastewater Management Division. The source of funding for this project is the Department of Transportation, Municipal Fleet Division Replacement Fund and the Wastewater Operating Fund, generated primarily by the collection of customer user fees.
Attachments:
Acceptance & Award
Combined Ads
Comment & Review
Evaluation
Kenworth Contract
RFP