REPORT TO THE CITY COUNCIL
September 24, 2020
FROM: MICHAEL LIMA, Controller/Finance Director/(ex-officio) Treasurer
Finance Department
BY: CORRINA BARBARITE, Treasury Officer
Finance Department
SUBJECT:
Title
Reject all bids for Armored Car Transport Services (Bid File 9529)
Body
RECOMMENDATION
Staff recommends Council reject all bids received for armored car transport services.
EXECUTIVE SUMMARY
The City has been using Loomis to provide armored courier services to various City facilities. While the City's contract with Loomis renews annually until one of the parties chooses to terminate, staff believed that due to the length of time with which the City has been using Loomis, it would be prudent to issue a Request for Proposal (RFP) for armored courier services to determine if the current contract was still competitive. The City received two responses to the RFP. Both respondents' bids were higher than what the City is paying their current provider. Thus, staff is recommending that the bids from this RFP be rejected.
BACKGROUND
Many departments in the City receive payments in the form of cash, coin and checks. Those deposits are transported to the appropriate bank vault via armored courier. The City has several locations that utilize this service, including City Hall, FAX, UB&C Manchester, and various PARCS facilities. The Convention Center has service as well. However, the invoice for the Convention Center's armored courier service is sent directly to ASM Global for payment. The service received by each location is tailored to their needs with different pickup schedules and liability limits. Additionally, the armored courier service delivers change orders from the bank vault to the locations that request the orders from the bank vault.
The City has been utilizing Loomis, under the current contract, for armored courier services since June, 2014. The average monthly fee charged by Loomis is $3,600. Even though the contr...
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