REPORT TO THE CITY COUNCIL
DATE: October 15, 2020
FROM: YVONNE SPENCE, City Clerk
Office of the City Clerk
SUBJECT
Title
Approve a Service and Product Agreement with Prime Government Solutions for digital government software suites and services to manage Council Meetings and Agendas in an amount not to exceed $75,000
Body
RECOMMENDATION
Staff recommends Council authorize the City Clerk to enter into a one-year Service and Product Agreement (Agreement) between the City of Fresno (City) and Prime Government Solutions (PrimeGov) for the annual subscription for digital government software suites and services in an amount not to exceed $75,000.
EXECUTIVE SUMMARY
The Office of the City Clerk has been using Granicus to provide digital government solutions for seven years. While the City’s contract with Granicus renews annually until one of the parties chooses to terminate, the Office of the City Clerk believes that due to the length of time with which the City has been using Granicus, it would be prudent to determine if there were new, more efficient and user-friendly solutions available. The City Clerk contacted two additional providers, Prime Government Solutions and eScribe, and City staff participated in demonstrations with both entities. After evaluating the products and quotes from Prime Government Solutions, Granicus and eScribe, the City now desires to enter into a new Agreement with Prime Government Solutions as its digital government software and services provider.
BACKGROUND
In 2013 the City of Fresno contracted with Granicus for their agenda management software. The City continued to add various components to the software package such as Boards and Commissions, Closed Caption, iLegislate (ipad), eComments, Hi Definition, and the ability to time-stamp Council agenda items on the video. Overtime, other vendors have made the agenda management software more efficient and available in one package as opposed to adding on various modules. In today’s environment, digital government software packages have become more streamlined and efficient. It is time to move toward a more robust system that can efficiently provide all of the services that we need in one software package.
ENVIRONMENTAL FINDINGS
The approval of this Agreement is not a project as defined by the California Environmental Quality Act.
LOCAL PREFERENCE
Local preference was not implemented because there are no local firms that provide this product and service.
FISCAL IMPACT
Funding for this item is appropriated in the Fiscal Year 2021 Budget of Information Services Department and the City Clerk’s Office.
Attachments: Agreement