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File #: ID 20-001356    Version: 1 Name:
Type: Action Item Status: Agenda Ready
File created: 10/5/2020 In control: City Council
On agenda: 10/22/2020 Final action:
Title: Reject all bids for a product requirements contract for schedule guide printing services, and the department will re-bid the contract (Bid File 9542)
Sponsors: Department of Transportation
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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REPORT TO THE CITY COUNCIL



October 22, 2020


FROM: GREGORY A. BARFIELD, Director
Department of Transportation

BY: JOE VARGAS, Assistant Director
Department of Transportation

CAROLINA ILIC, Planning Manager
Department of Transportation, Planning Division

SUBJECT
Title
Reject all bids for a product requirements contract for schedule guide printing services, and the department will re-bid the contract (Bid File 9542)

Body
RECOMMENDATION

Staff recommends Council reject all bids for the Department of Transportation, FAX Division schedule guide printing services.

EXECUTIVE SUMMARY

FAX solicited product requirements contract bids to provide schedule guide printing services. On June 26, 2020, three sealed bids were received and opened at a public bid opening. In an effort to expand opportunities for more companies, the department will re-bid the contract and the Purchasing Division will conduct extensive vendor outreach, including contacting vendors after the new solicitation has been published, sending invitations to participate in the competitive bid process, and providing assistance if they need help registering with Planet Bids.

BACKGROUND

FAX provides schedule guides to transit passengers. The schedule guides are available for free to transit passengers on the fleet of 110 buses. FAX publishes schedule guides up to five times per year, with orders between 12,000 and 18,000 schedule guides per order, as needed.

Each schedule guide includes the FAX system map, the night service map, individual maps and timetables for the 17 transit routes, information on fares and passes, and other relevant information, such as how to ride the bus, rules to abide by, Handy Ride information, the holiday schedule, Title VI notifications, information on routes operated by Clovis Transit, and contact information for Handy Ride, the Manchester Transit Center, the FAX administration office, and Clovis Transit. All information is provided in English and Spanish.

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