REPORT TO THE CITY COUNCIL
November 5, 2020
FROM: MICHAEL CARBAJAL, Director
Department of Public Utilities
THROUGH: BROCK D. BUCHE, PE, PLS, Assistant Director - UP&E
Department of Public Utilities - Utilities Planning & Engineering
BY: ROBERT A. DIAZ, Supervising Engineering Technician
Department of Public Utilities - Utilities Planning & Engineering
SUBJECT
Title
Approve the First Amendment to the Consultant Services Agreement with Provost & Pritchard Consulting Group, Inc., to extend the Agreement term from August 30, 2020 to October 29, 2021, for design and construction support services on the Armstrong - Kings Canyon to Butler Water Main Replacement Project, for a previously approved contract amount of $63,500 (Council District 5)
Body
RECOMMENDATIONS
Staff recommends that City Council approve the First Amendment to the Consultant Services Agreement (Agreement) with Provost & Pritchard Consulting Group, Inc., (Consultant) to extend the Agreement term from August 30, 2020 to October 29, 2021 for design and construction support services on the Armstrong - Kings Canyon to Butler Water Main Replacement Project (Project); and authorize the Director of Public Utilities, or designee, to sign the Amendment on behalf of the City of Fresno (City).
EXECUTIVE SUMMARY
On October 14, 2019, the Department of Public Utilities entered into an Agreement with the Consultant in the amount of $63,500 to provide design and construction support services for the Project. Due to the need for unanticipated coordination with the Department of Public Works’ for a project they had in the vicinity as well as longer than anticipated periods for construction documents’ reviews and revisions, the Agreement needs to be extended to retain the Consultant’s services through the completion of the Project. This Amendment will extend the Agreement term to October 29, 2021. The current agreement amount of $63,500 will remain the same with this Amendment.
BACKGROUND
The Project is for construction of approximately 2,700-linear feet of 16-inch ductile iron pipe including fire hydrants, valves and water services transfers in Armstrong Avenue between Kings Canyon Road and Butler Avenue and is necessary to replace an existing 14-inch water main which is experiencing unexpected failures and needs to be replaced. The replacement will eliminate frequent water main failures thereby freeing City forces to perform work elsewhere while also eliminating interruptions in service to the residents.
The extension to the Agreement term will allow for completion of construction documents necessary to move the project forward to construction. The extension is a result of unanticipated coordination with a Department of Public Works’ project which caused realignment to a segment of the water main. Additionally, the extension is necessary based on longer than anticipated periods for construction documents’ reviews and revisions during a time of transition in communication brought about by COVID-19.
Staff has negotiated an extension to the Agreement term to October 29, 2021, for completion of services. The services required by this Agreement will be completed in approximately 625 consecutive calendar days from the authorization to proceed and will result in no additional compensation due to the Consultant.
Attorney’s Office has reviewed and approved as to form this Amendment to the Agreement. Upon approval by the City Council, the Amendment will be executed by the Director of Public Utilities, or his designee.
ENVIRONMENTAL FINDINGS
Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(5), this is not a “project” for the purpose of CEQA, as this is an organizational or administrative action of the government to enforce an existing obligation, and will not result in a direct or indirect physical change in the environment.
LOCAL PREFERENCE
Local preference does not apply to this action because this is an amendment to an existing consultant services agreement.
FISCAL IMPACT
This amendment has no financial impact on the General Fund. This Project is located in District 5. This First Amendment to agreement is for time extension only, without appropriation of additional funds. Funding for the contract is available in the Water Enterprise Fund 40101. No additional funding is required for this Project.
Attachments:
Attachment 1 - First Amendment to Agreement
Attachment 2 - Consultant Services Agreement