REPORT TO THE CITY COUNCIL
December 3, 2020
FROM: SCOTT L. MOZIER, PE TE, Director
Public Works Department
THROUGH: WILLIAM C. HERR, Assistant Director
Public Works Department
BY: KARL LENHOF, Chief Engineering Inspector
Public Works Department
SUBJECT
Title
Approve a substitution of a listed Subcontractor S.A. Camp Pump and Drilling Company, for Lift Stations 1, 13, and 14 Improvements (Council Districts 2 & 3)
Body
RECOMMENDATION
It is recommended that the City Council approve the request from HPS Mechanical, Inc. (HPS), to substitute S.A. Camp Pump and Drilling Company, (S.A. Pump) and self-perform the Sewage Well Abandonment portion of this project.
EXECUTIVE SUMMARY
HPS, the General Contractor who was awarded the referenced project, has requested to substitute S.A. Pump, who is listed in the bid documents as performing the sewage well abandonment portion of the project. In accordance with the bid documents, HPS listed S.A. Pump for the sewage well abandonment portion of the project because the work exceeds one-half of one percent of the total contract amount.
HPS notified the City by letter dated September 9, 2020, that their Subcontractor, S.A. Pump, after having a reasonable opportunity to do so, has failed or refused to execute a written subcontract. HPS also forwarded a letter they received from S.A. Pump (date unknown), where S.A. Pump advises they will be unable to perform the work necessary to complete the sewage well abandonment.
HPS is asking that they be allowed to self-perform the sewage well abandonment portion. This action requires Council approval because Public Contract Code section 4107 requires consent of the awarding authority to a request by a prime contractor for a substitution of a subcontractor.
BACKGROUND
On June 25, 2020, a contract was awarded in the amount of $1,317,392 to HPS, for the Lift Stations 1, 13, and 14 Improvements Project; the Notice to Proceed has not yet been issued.
In the original prop...
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