REPORT TO THE CITY COUNCIL
December 3, 2020
FROM: Michael Lima, Controller/Finance Director
Finance Department
BY: Yvonne Dedmore, Administrative Manager
Finance Department
SUBJECT
Title
Approve and award three (3) Collection Agency Contracts, each consisting of an initial three-year term, with three (3) one-year extension options available for each and authorize the Controller, or his/her designee, to execute all necessary contract documents.
Body
RECOMMENDATION
Staff recommends that the City Council approve and award three (3) Collection Agency Contracts, each consisting of an initial three-year term, with three (3) one-year extension options available for each, to RSI Enterprises, Inc., Financial Credit Network, and States Recovery Systems, and authorize the Controller, or his/her designee, to execute all necessary contract documents.
EXECUTIVE SUMMARY
Staff is recommending the award of three contracts to the collection agencies that were the most responsive and responsible to the Request for Proposals (RFP) for collection services, and authorize the Controller, or his/her designee, to execute all necessary contract documents. These agencies demonstrated comprehensive compliance with the requirements set forth in the RFP. The selection of these three agencies will enable various City departments to take advantage of each collection agency's individual strengths and experience in dealing with both the diverse types of receivables due to the City and the City's broad customer base.
BACKGROUND
The City has long utilized collection agencies to recover funds owed to the City. These agencies pursue unpaid balances that are beyond the City's capabilities to discover or for which the City does not have the resources to pursue. Under the most recent contract for collection services, the City utilized two agencies to collect outstanding balances on behalf of the City. Referral to a collection agency is at the City's discretion by means of a ...
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