REPORT TO THE CITY COUNCIL
April 22, 2021
FROM: MICHAEL CARBAJAL, Director
Department of Public Utilities
THROUGH: JERRY L. SCHUBER, SR., Assistant Director - Solid Waste
Department of Public Utilities - Solid Waste Management Division
BY: LITO BUCU, Supervising Engineering Technician
Department of Public Utilities - Utilities Planning & Engineering
SUBJECT
Title
Approve the Second Amendment to the Consulting Services Agreement with Lars Andersen & Associates, Inc., to increase the original contract amount of $49,700 by $8,000 for a total amended contract amount of $57,700 to provide additional services for plans and specifications modifications and bidding phase support to rebid the Solid Waste Convenience Center project (Council District 4)
Body
RECOMMENDATIONS
Staff recommends that City Council approve the Second Amendment to Consultant Services Agreement (Agreement) with Lars Andersen & Associates, Inc., (Consultant) to increase the original contract amount of $49,700 by $8,000 for a total amended contract amount of $57,700 to update the plans and specifications and bidding support in order to rebid the Solid Waste Convenience Center (Facility) (Project); and authorize the Director of Public Utilities, or designee, to sign the Amendment on behalf of the City of Fresno (City).
EXECUTIVE SUMMARY
On October 18, 2018, the City entered into an Agreement with Consultant in the amount of $49,700 for the preparation of plans and specifications for the construction of the Facility. On February 28, 2020, Contractor services for the construction of the Facility were solicited. Bids were received but due to insufficient funding to award a Contract, all bids were rejected. For Fiscal Year 2021, the Department of Public Utilities was able to fully fund the Project and rebid the construction contract. With adequate funding in place the Department desires the Consultant to update the plans and specifications, therefore the need of a Second Amendment will increase the Consultant Compensation by $8,000, for a total amended contract amount of $57,700.
BACKGROUND
The City is grappling with a growing problem related to the illegal dumping of trash, furniture, appliances, and construction debris on public streets, vacant lots, and alleys. Illegal dumping creates health and safety issues, spreads blight, and the cost of removal is a financial burden on the City and local taxpayers. The City currently utilizes a complaint based approach to cleaning up illegal dumping sites, as well as implementing a citywide “Operation Clean-Up” program where City crews go to neighborhoods once a year to collect bulky items, trash, and green waste. Despite the City’s efforts, illegal dumping persists, and has been increasing in recent years. To address this problem, the City wants to take a more proactive approach by developing a network of Facilities where residents may conveniently drop off bulky items, appliances, construction debris, garage cleanout material, and other materials.
The Facilities are intended to provide a clean, safe, and organized place for residents to dispose of recyclable materials such as cardboard, paper, and metal, as well as, household appliances, furniture, and construction debris such as wood, drywall, green waste, dirt, rock, and concrete.
The Solid Waste Management Division has selected an area near the corner of North Chestnut and North Winery Avenues intersection as the first location for a Facility. On October 18, 2018, after a competitive selection process, the City entered into Agreement with the Consultant in the amount of $49,700 for the preparation of plans and specifications for construction of the first Facility. The First Amendment extended the Agreement completion date from December 31, 2019, to December 31, 2021. This Second Amendment will increase the Consultant Compensation by $8,000 for a total amended contract amount of $57,700.
Attorney’s Office has reviewed and approved as to form this Second Amendment to the Agreement. Upon approval by the City Council, the Second Amendment will be executed by the Director of Public Utilities, or designee.
ENVIRONMENTAL FINDINGS
Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(5), this is not a “project” for the purpose of CEQA, as this is an organizational or administrative action of the government to enforce an existing obligation and will not result in a direct or indirect physical change in the environment.
LOCAL PREFERENCE
Local preference does not apply to this action because this is an amendment to an existing consultant services agreement.
FISCAL IMPACT
There is no impact to the General Fund. This Project is located in Council District 4. Funding for this Project is budgeted in Solid Waste Management Division’s Fiscal Year 2021 Enterprise Fund 41001.
Attachments:
Attachment 1 - Second Amendment to Agreement
Attachment 2 - First Amendment to Agreement
Attachment 3 - Original Consultant Agreement