REPORT TO THE CITY COUNCIL
April 28, 2021
FROM: KEVIN R. MEIKLE, Director of Aviation
Airports Department
SUBJECT:
Title
Reject all bids for the Fresno Yosemite International Airport Residential Sound Insulation Program Phase 18, Bid Group 26 (Bid File 3744) (Council District 4)
Body
RECOMMENDATION
Staff recommends Council reject all bids for the Fresno Yosemite International Airport (FAT) Residential Sound Insulation Program Phase 18, Bid Group 26 (Bid File 3744).
EXECUTIVE SUMMARY
The FAT Residential Sound Insulation Program is part of a Federal Aviation Administration (FAA) approved 14 CFR Part 150 Noise Compatibility Program that provides funding to reduce interior noise levels in homes located within a designated noise impacted area around FAT. This ongoing effort, locally known as the SMART Program, provides acoustic windows, doors and other noise reducing measures to eligible homes in the vicinity of FAT.
On January 12, 2021, bids were received for Phase 18, Bid Group 26 of the SMART Program. The lowest responsive and responsible bid of $1,619,000 exceeds the engineers estimate and the Project budget by 22.8%. The Airports Department (Airports) recommends that all bids be rejected. Airports intends to rebid the Project by modifying the plans and specifications to reduce the base number of homes and increase the alternate number of homes to be treated in this phase of the program. This will allow maximum participation with the funds available.
BACKGROUND
Plans and specifications were prepared by CSDA Design Group to provide acoustic treatment for 42 homes. A Notice Inviting Bids was advertised in the Business Journal on December 4, 2020, and posted on the Department’s website and Planet Bids with 10 Builders’ Exchanges and 21 prospective bidders receiving the Project plans and specifications. Two bids were received and opened by telephone and video conferencing on January 12, 2021. The two bids were $1,619,000 and $1,989,000 with the low bid 22.8% above the engineer’s estimate of $1,317,889, exceeding the funds available in the Project budget.
Feedback from interested contractors revealed that they are very busy, which limited the number of bids received. In addition to repackaging the plans and specifications, Airports will work with Purchasing Division to encourage increased participation by contractors experienced in residential sound insulation programs in an effort to create a more competitive bidding environment.
Staff recommends that the bids received in response to Bid File 3744 be rejected enabling the Department to move forward with rebidding the Project.
FISCAL IMPACT
Funding for this Project is provided by FAA Airport Improvement Program grant funds and is included in the FY 2021 Adopted Budget. There is no impact to the General Fund or City of Fresno ratepayers from this action.
Attachments:
- Evaluation of Bid Proposals
- Bid Tabulation
- S&L Specialty Construction Proposal
- HHJ Construction Proposal