REPORT TO THE CITY COUNCIL
April 28, 2021
FROM: BRIAN BARR, Assistant Director
Department of Transportation
BY: DUANE MYERS, Fleet Manager
Department of Transportation, Municipal Fleet Division
CLIFF TRAUGH, Senior Management Analyst
Department of Transportation, Municipal Fleet Division
SUBJECT
Title
Approve the award of a purchase contract to Haaker Equipment Company Inc. of La Verne, California for the purchase of five Vactor sewer cleaning trucks in the amount of $2,557,407
Body
RECOMMENDATION
Staff recommends Council approve the award of a purchase contract to Haaker Equipment Company Inc. of La Verne, California for the purchase of five Vactor sewer cleaning trucks in the amount of $2,557,407.
EXECUTIVE SUMMARY
The Department of Public Utilities (DPU), Wastewater Management Division seeks to purchase five Vactor sewer cleaning trucks to perform flushing, obstruction removal, and maintenance related to the Wastewater Treatment system. The trucks will be purchased as replacements through a competitively solicited cooperative procurement process administered by Sourcewell, formerly the National Joint Powers Alliance (NJPA).
BACKGROUND
DPU, Wastewater Management Division is responsible for the collection and treatment of wastewater produced by the City of Fresno. This is accomplished through the operation and maintenance of the Wastewater Treatment Plant as well as the collection system suppling it. To continue this maintenance, sewer cleaning trucks are needed to blast through obstructions with water jets, vacuum out debris with suction hoses, and excavate collection lines for repair all throughout the city.
This work on the wastewater collection system is currently done with five aging trucks struggling with maintenance issues due to failing drive trains. The five new trucks will consist of one specialized hydro excavating vacuum with a large inlet designed to move bigger material, one dedicated jetting truck designed to cut through blockages such as tree roots, and three combination trucks that are both jetter and vacuum. The new units will be built on the proven Kenworth T880 chassis, updated with the latest emissions technology, exceeding the US 2010 emissions standard.
The trucks identified for replacement are on a 10 year or 5,000 hour replacement schedule which has been established by the Fleet Management Division as the optimum replacement time. Currently the trucks are more than 10 years old and have on average 10,000 hours of run time. The trucks have now exceeded their cost-effective life span and begun to incur significant repairs costs. Staff recommends replacement of these units based on age and condition.
The trucks will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell, formerly the National Joint Powers Alliance (NJPA). The purchase contract will be awarded to Haaker Equipment Company who is the dealer for Vactor sewer cleaning equipment, a subsidiary of Federal Signal Corporation. The total purchase price is $2,557,407. This price includes the Sourcewell cooperative purchasing discount applied to City purchases as well as sales tax at 7.975%. The Purchasing Department has approved this contract and recommends Council to approve. The City Attorney has reviewed and approved to form.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a “project” as defined by CEQA.
LOCAL PREFERENCE
Local preference is not applicable. The City is not issuing a request for quote for this cooperative purchase agreement.
FISCAL IMPACT
No general funds will be used to purchase these items. The funding to cover the purchase cost of the Vactor sewer cleaning trucks has been included in the FY2021 adopted budget under the operations of the DPU, Wastewater Management Division. The source of funding for this project is the Department of Transportation, Municipal Fleet Division Replacement Fund and the Wastewater Operating Fund, generated primarily by the collection of customer user fees.
Attachments:
Acceptance & Award
Combined Ads
Comment & Review
Evaluation
Federal Signal Contract
RFP