REPORT TO THE CITY COUNCIL
FROM: BRYON HORN, Chief Information Officer
Information Services Department
SUBJECT
Title
Approve a one-year cooperative purchase agreement with DLT Solutions using a Maricopa County, AZ contract with DLT Solutions through OMNIA Partners in the amount of $348,762.83 for support services for Oracle databases
Body
RECOMMENDATION
Staff recommends that City Council approve a one-year agreement through DLT Solutions in the amount of $348,762.82 for support services for Oracle databases from a cooperative purchasing agreement for support services for Oracle databases.
EXECUTIVE SUMMARY
The Information Services Department (ISD) is responsible for supporting the City’s data/databases including technical support, patches, fixes and upgrade rights. These services cover database and related products that the City owns and uses including PeopleSoft, GIS as well as other departmental applications that are used by Fire, Police, Fleet, FAX, Risk and Airports. Annual support fees are appropriated in the FY22 Information Services Department (ISD) budget.
BACKGROUND
On February 16, 2017, Council approved the renewal of the Oracle Public Sector Technical Support Services Agreement for $303,285.75 per year and authorized the Chief Information Officer to execute related documents. The agreement allowed for an annual fee increase of 3% per year for five years not to exceed a yearly amount of $395,000. The average annual increase had been 3% per year for the prior five years.
The City purchased Oracle database and related software in 2004 which requires vendor technical support as well as entitlement to patches, fixes and software updates. The Agreement has a history of three to five year terms and requires renewal of the Agreement at the end of the term. The database software covered by this Agreement includes City core services such as PeopleSoft Financials, PeopleSoft Human Resources, GIS and applications for Fire, Police, Fleet, FAX, Risk and Airports. The annual fee may vary from year to year however staff shall not renew if the annual fee exceeds $395,000. The average annual increase has been 3% per year for the last five years.
The City Attorney’s Office has reviewed and approved as to form.
ENVIRONMENTAL FINDINGS
Not a project for the purposes of the California Environmental Quality Act.
LOCAL PREFERENCE
Local preference not implemented because local preference is not applicable to non-professional service agreements.
FISCAL IMPACT
Funding for this purchase is appropriated in the Fiscal Year 2022 Budget in the Systems Acquisition and Maintenance Fund (54001/510501).
Attachment: Cooperative Purchase Agreement