REPORT TO THE CITY COUNCIL
FROM: MICHAEL A. LIMA, Finance Director/Controller
Finance Department
SUBJECT
Title
Award Mail and Print Services Contract to DataProse, LLC and authorize the Finance Director/Controller to negotiate and execute a three-year (3) contract for services
Body
RECOMMENDATION
Staff recommends that the City of Fresno engage DataProse, LLC as the company for mail and print services for utilities, business tax, and animal license billings for a three-year (3) contract with three (3) one-year extensions in the total amount of $65,589.60 (exclusive of supply chain increases).
EXECUTIVE SUMMARY
The City has been using an outside vendor to print and mail its utility, business tax, and animal license billings for several years. As the previous contract for these services had reached the end of its term, Staff prepared a Request For Proposals (RFP) for mail and print services. This RFP was issued on February 16, 2022. Nine (9) firms responded to the RFP. A committee was formed to evaluate the responses. After an initial evaluation, the committee selected five proposers to interview. Based upon the results of the RFP process and the results of the interviews, the committee determined DataProse, LLC (DataProse) was the most responsive and responsible proposer. The committee cited several reasons for selecting DataProse; including 30 years of print and mail services, a California location, extensive experience with municipalities, familiarity with Sungard Naviline and Tyler Munis software programs, and a close relationship with USPS. Thus, Staff recommends DataProse to be awarded a three-year (3) contract with three (3) one-year extensions for utilities, business tax, and animal licenses billings.
BACKGROUND
The City of Fresno's Utility Billing and Collection Division of the Finance Department prints, mails, and/or emails monthly utility invoices to the citizens of Fresno. The Business Tax Unit of the Finance Departments print...
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