REPORT TO THE CITY COUNCIL
FROM: BRYON HORN, Chief Information Officer
Information Services Department
BY: DENNIS JONES, Systems & Applications Manager
Information Services Department
SUBJECT
Title
Approve Project Change Request to the agreement with Tyler Technologies for implementation and hosting of Financials, Human Capital Management and Utility Billing software. No additional funding is requested.
Body
RECOMMENDATION
Staff recommends the City Council approve the Project Change Request to the agreement with Tyler Technologies for implementation and hosting of Financials, Human Capital Management and Utility Billing software. No additional funding is requested.
EXECUTIVE SUMMARY
This Project Change Request removes the scope of work for Koa Hills. Koa Hills is a Tyler partner and was to provide services to convert PeopleSoft data to Munis. This change of scope reallocates those funds within the project to be used on additional consultant hours for continued work on the Financials phase and some toward travel expenses.
$151,000 originally designated for work with Koa Hills will be reallocated with $88,800 going toward additional implementation consultant hours and $62,200 reallocated for travel expenses.
BACKGROUND
On January 28, 2021, Council approved an agreement with Tyler Technologies. A first amendment was approved on April 29, 2021. During the project, it was determined that services defined for data conversion with Koa Hills were no longer needed as the work could be done more efficiently by ISD staff. This Project Change Request removes the scope of work for Koa Hills and reallocates those funds within the project to be used on additional consultant hours for continued work on the Financials phase and some toward travel expenses.
$151,000 originally designated for work with Koa Hills will be reallocated with $88,800 going toward additional implementation consultant hours and $62,200 reallocated for travel expenses.
ENVIRONMENTAL FINDINGS
The approval of this agreement is not a project for the purposes of the California Environmental Quality Act.
LOCAL PREFERENCE
Local preference is not applicable as this is a change to an existing agreement.
FISCAL IMPACT
There is no additional cost or monetary impact as a result of this amendment to the agreement.
Attachments:
Project Change Request
Additional Services