REPORT TO THE CITY COUNCIL
FROM: BROCK D. BUCHE, PE, PLS, Director
Department of Public Utilities
BY: JESUS A. GONZALEZ, PE, Assistant Director
Department of Public Utilities - Utilities Planning & Engineering
SAMUEL NADORES, Professional Engineer
Department of Public Utilities - Utilities Planning & Engineering
SUBJECT
Title
Approve the Third Amendment to the consultant services agreement with Carollo Engineers, Inc., to extend the term of the contract from January 31, 2023, to December 31, 2023, for professional engineering services during construction for the Fresno-Clovis Regional Wastewater Reclamation Facility Waste Gas Flare Improvement Project (Council District 3)
Body
RECOMMENDATION
Staff recommends that City Council approve the Third Amendment to the consultant services agreement with Carollo Engineers, Inc., (Carollo), to extend the term of the contract from January 31, 2023, to December 31, 2023, for professional civil engineering services during construction for the Fresno-Clovis Regional Wastewater Reclamation Facility Waste Gas Flare Improvement (Project); and authorize the Director of Public Utilities, or designee, to sign the Amendment on behalf of the City of Fresno (City).
EXECUTIVE SUMMARY
A consultant services agreement was previously awarded to Carollo to provide professional engineering services for the Project. Due to the delay in delivery of key components that have extended the construction period, the Project also requires an extension to the consultant services agreement to retain the necessary civil engineering support services during construction. The effective date of the Third Amendment is January 31, 2023.
BACKGROUND
The City’s Regional Wastewater Reclamation Facility (RWRF) is a continuously operated secondary treatment facility that handles over 68 million gallons of raw sewage effluent daily. One by-product from the treatment of wastewater is biogas. When unable to be conditioned and delivered as renewable natural gas, excess biogas is burned in an existing on-site waste gas flare unit. The current waste gas flare unit is at the end of its useful life and undersized for expected future waste gas volumes. As such, the City is currently constructing new waste gas flare units that are appropriately sized and should reduce emissions of nitrous oxide (NOx) and other harmful emissions when compared to the current unit. Construction of the new waste gas flare units started March 9, 2022 and is currently anticipated to conclude on August 31, 2023.
On January 17, 2019, the City entered into a consulting services agreement with Carollo for professional civil engineering services for the design and construction support for the project with a total amount of $906,350. On March 10, 2021, the First Amendment extended the consultant services agreement to March 31, 2022, and increased the original contract amount of $906,350 by $24,681, for a total contract amount of $931,031.
On December 14, 2021, the Second Amendment extended the term of the agreement to January 31, 2023. The Third Amendment extends the term of the agreement to December 31, 2023, to retain Carollo’s services during construction through project completion, with an effective date of January 31, 2023.
The City Attorney’s Office has reviewed the Third Amendment and approved as to form. Upon approval by the City Council, the Agreement will be executed by the Director of Public Utilities, or designee.
ENVIRONMENTAL FINDINGS
Pursuant to the definition in CEQA Guidelines Section 15378, this is not a project for the purpose of CEQA.
LOCAL PREFERENCE
Local preference does not apply to this action because this is an amendment to an existing consultant services agreement.
FISCAL IMPACT
There is no impact to the General Fund.
Attachments:
Attachment 1 - Third Amendment to Agreement
Attachment 2 - Second Amendment to Agreement
Attachment 3 - First Amendment to Agreement
Attachment 4 - Original Agreement