REPORT TO THE CITY COUNCIL
FROM: BRIAN BARR, Director
General Services Department
BY: CLIFF TRAUGH, Administrative Manager
General Services Department
SUBJECT
Title
Approve the award of a purchase contract to PB Loader of Fresno, California, for the purchase of five concrete finisher trucks in the amount of $793,412 for the Department of Public Works, Street Maintenance Division
Body
RECOMMENDATION
Staff recommends Council approve the award of a purchase contract to PB Loader of Fresno, California, for the purchase of five concrete finisher trucks in the amount of $793,412.
EXECUTIVE SUMMARY
The Department of Public Works (DPW), Street Maintenance Division seek to purchase five concrete finisher trucks to transport equipment and personnel to jobsites for the construction of curbs, gutters, and sidewalks. The trucks will be purchased as replacements through a competitively solicited cooperative procurement process administered by Sourcewell.
BACKGROUND
DPW, Street Maintenance Division provides service to the residents of Fresno through the construction and maintenance of roadways. This work is performed with backhoes for demolition, paving equipment to lay asphalt, and concrete finishing trucks to build curbs, gutters, and sidewalks. The current concrete finishing trucks are equipped with a 16-foot bed, designed to transport lumber for concrete forms, as well as, leveling and finishing tools used in the construction process.
The new concrete finishing trucks will be built utilizing one new body supplied by PB Loader and four refurbished bodies from trucks pending retirement. The cab and chassis will be the Freightliner M2 106 which is compliant with the latest US 2010 emissions standard. The M2 106 is designed with a sharp turning radius for increased maneuverability. As these trucks will have long wheelbases, this maneuverability increases the operator’s ability to get in and out of tight areas efficiently. Further refinements from the original truck include a lower overall height, more space between the steering wheel and seat, and wider opening doors for ease of egress. These improvements in design create a truck that is more ergonomic, efficient, and safer to operate.
The heavy truck class is on a 10 year or 100,000-mile replacement schedule, which has been established by the Municipal Fleet Division as the optimum replacement time. The units identified for replacement are more than 20 years old and have well exceeded their useful lives. The Municipal Fleet Division recommends replacement based on the age and condition of the equipment.
The new trucks will be purchased utilizing competitively solicited cooperative procurement process administered by Sourcewell. The average purchase price is $158,682 per unit. This price includes the Sourcewell discount applied to City purchases as well as delivery and sales tax at 8.35%. The Purchasing Division has approved this contract and recommends Council to approve.
The City Attorney has reviewed and approved to form.
ENVIRONMENTAL FINDING
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a “project” as defined by CEQA.
LOCAL PREFERENCE
Local preference is not applicable. The City is not issuing a request for quote for this cooperative purchase agreement.
FISCAL IMPACT
No general funds will be used to purchase these items. The funding to cover the purchase cost of one concrete finisher truck has been included in the FY2023 adopted budget under the operations of the Street Maintenance Division. The four remaining concrete finisher trucks were approved in FY2021 and FY2022 adopted budgets but did not get purchased within their respective years, due to supply chain issues. If approved, the FY2021 and FY2022 funds will be re-appropriated to FY2023, allowing the acquisition of all five units. The source of funding for this project is SB1 and PROP 111 Gas Tax.
Attachments:
Board Resolutions
Comment and Review
Evaluation
PB Loader Contract
Proof of Publication
Prop. Opening Record
RFP