REPORT TO THE CITY COUNCIL
FROM: BROCK D. BUCHE, PE, PLS, Director
Department of Public Utilities
BY: JESUS A. GONZALEZ, PE, Assistant Director
Department of Public Utilities - Utilities Planning & Engineering
SARAH AGUILA, Supervising Engineering Technician
Department of Public Utilities - Utilities Planning & Engineering
SUBJECT
Title
Award a consultant services agreement to Blair, Church and Flynn Consulting Engineers, Inc., in the amount not to exceed $211,600, inclusive of a $20,000 contingency, for the design of sewer rehabilitation improvements in the area bound by Ashlan, Millbrook, Gettysburg, and Cedar Avenues (Council District 4).
Body
RECOMMENDATION
Staff recommends that City Council award a consultant services agreement to Blair, Church and Flynn Consulting Engineers, Inc., in the amount not to exceed $211,600, which includes a $20,000 contingency, for the design of sewer rehabilitation improvements in the area bound by Ashlan, Millbrook, Gettysburg and Cedar Avenues (Project); and authorize the Director of Public Utilities, or designee, to sign the agreement on behalf of the City of Fresno (City).
EXECUTIVE SUMMARY
Through a detailed analysis of the wastewater collection system, the Wastewater Collection Sewer Master Plan (Plan) identified sewer mains and access structures in need of rehabilitation and replacement. The Project will rehabilitate approximately 18,797 linear feet of 6-inch and 8-inch diameter sewer mains and access structures exhibiting structural deficiencies. After a competitive consultant selection process, the Department of Public Utilities, Wastewater Management Division (WMD), seeks to award a consultant services agreement for the Project in the amount not to exceed $211,600, inclusive of a $20,000 contingency, to Blair, Church and Flynn Consulting Engineers, Inc.
BACKGROUND
The WMD maintains approximately 1,594 miles of sewer mains and 25,097 access structures. To ensure the reliability of infrastructure mains, the WMD conducts annual rehabilitations projects. The Project area was selected for rehabilitation in the 2015 Plan due to structural deficiencies of the pipe identified using Closed Circuit Television (CCTV). CCTV inspection of the existing 6-inch and 8-inch sewer mains identified deficiencies consisting of offsets, sags, and cracks in the vitrified clay mains. The Project consists of the rehabilitation of approximately 18,797 linear feet of 6-inch and 8-inch diameter sewer mains.
In accordance with Fresno Municipal Code Chapter 4, Article 1, and Administrative Order 6-19 (AO 6-19), the Department of Public Utilities conducted a competitive process to select a consultant to provide design services for the Project. A Request for Qualifications (RFQ) was published in the Business Journal and posted on Planet Bids on January 30, 2023. On March 10, 2023, the City received three Statement of Qualifications (SOQ) packages from prospective consultants. Pursuant to AO 6-19, the RFQ required the consultants to provide detailed information regarding the experience of the firm and proposed team along with additional project related scope items necessary to perform the requested services. Upon review of the received SOQs, based upon established criteria and analysis of the proposed fee, Blair, Church & Flynn Consulting Engineers was ultimately selected as the firm providing the best value for the requested services. The services rendered under this agreement will be completed for an amount not to exceed $211,600, inclusive of a $20,000 contingency, paid on a time and materials basis.
A standardized agreement has been used in accordance with Administrative Order 4-4 and the consultant’s Certificate of Insurance has been approved by the City’s Risk Management Division. Upon approval by the City Council, the agreement will be executed by the Director of Public Utilities, or his designee.
ENVIRONMENTAL FINDINGS
By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this agreement for the design services does not qualify as a “Project” for the purposes of CEQA.
LOCAL PREFERENCE
Local preference was not applied since all proposers are local businesses pursuant to Fresno Municipal Code Section 4-109(b).
FISCAL IMPACT
There is no impact to the General Fund. This Project is identified in the Fiscal Year 2023 Sewer Enterprise Fund. The Project is located in Council District 4.
Attachments:
Attachment 1 - Consultant Services Agreement
Attachment 2 - Vicinity Map