REPORT TO THE CITY COUNCIL
FROM: RANDALL W. MORRISON, PE, Director
Capital Projects Department
BY: JANESSA SELZER, Business Manager
Capital Projects Department, Capital Administration Division
SUBJECT
Title
***RESOLUTION - Adopting the 46th Amendment to the Annual Appropriations Resolution (AAR) No. 2023-185 appropriating $2,383,300 for Indirect Costs in the Capital Projects Department Capital Projects Capital Indirect Cost Recovery Fund. (Requires 5 Affirmative Votes) (Subject to Mayor's Veto)
Body
RECOMMENDATION
Staff recommends City Council adopt the 46th Amendment to the Annual Appropriations Resolution (AAR) No. 2023-185 appropriating $2,383,300 for the Capital Projects Department operating budget.
EXECUTIVE SUMMARY
The newly formed Capital Projects Department was created to improve the support to the City's Capital Program through streamlining the delivery of capital infrastructure projects for several City Departments. On July 20, 2023, City Council approved the creation of the new department, as well as the adoption of the 6th Amendment to the AAR No. 2023-185, which appropriated the $50,000,000 received from the State of California for the Downtown Fresno Public Infrastructure Improvement Projects and established the Capital Projects Department initial budget. In December 2023 Council adopted the 30th Amendment to the AAR No. 2023-185, which transferred $2,200,000 in State grant appropriations from the Public Works Department to the Capital Projects Department to cover the additional startup costs and indirect expenses of the growing Department.
On a concurrent path, the Public Works Department has been coordinating with Caltrans in order to establish an approved indirect cost rate for the Capital Projects Department, which would allow the City to capture grant reimbursements on indirect costs for grant funded capital projects. Since the new Capital Projects Department does not have historic indirect cost data to establish this rate, C...
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